Everhour keeps tracked work organized while you calculate elapsed time, paid hours, and break deductions correctly.
Enter your daily hours and rate to instantly calculate total hours, regular pay, and any overtime — no spreadsheet needed.
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A time duration calculation answers one practical question: how much time passed between two clock entries. For timesheets, that usually means the span from clock-in to clock-out, adjusted for unpaid breaks when they apply. The result can stay in hours and minutes for human review, or convert to decimal hours for payroll, billing, and spreadsheet formulas.
The calculation works best when each input has a clear date, start time, end time, and break treatment. U.S. timesheet entries commonly use the month/day/year date pattern and 12-hour AM/PM time, so 7:45 AM and 7:45 PM are different inputs. Overnight shifts need the work date and the next calendar date, rather than a negative duration.
Start with the gross span, then subtract unpaid break time. A shift from 7:45 AM to 4:30 PM lasts 8 hours and 45 minutes, or 525 minutes. If the worker takes a 30-minute unpaid meal period and is completely relieved from duty, paid time is 495 minutes. Dividing 495 by 60 gives 8.25 decimal hours.
Short paid breaks stay inside the paid total. Under the federal baseline, breaks an employer provides that usually last about 5 to 20 minutes are compensable hours worked and count toward weekly overtime. A bona fide meal period is generally unpaid only when the employee is completely relieved from duty. State law or employer policy can add stricter break rules.
The most common spreadsheet mistake treats minutes as base-10 numbers. One hour and 30 minutes equals 1.5 hours, because 30 divided by 60 equals 0.5. It does not equal 1.30 hours. The same rule applies to every minutes value: 15 minutes equals 0.25 hours, 45 minutes equals 0.75 hours, and 50 minutes equals 0.8333 hours before rounding.
Rounding needs a separate policy check. Federal time-clock rounding can use the nearest 5 minutes, tenth, or quarter-hour only if it averages out over time and does not underpay employees for actual hours worked. A rounded start time can change a single duration, but the rounding method must stay neutral across the workforce and over time.
A one-off duration calculation is enough when you need to check one shift, reconcile a contractor note, or convert a small set of clock times into decimal hours. It also works for quick billing math when the break treatment is already clear and no approval trail is needed. The calculator gives the number, but the surrounding policy still decides which minutes count.
A managed workflow matters once duration totals feed payroll, client billing, overtime review, or manager approval. Everhour embeds tracking controls inside supported tools such as Asana, ClickUp, Jira, GitHub, Monday, Notion, Trello, and others, then syncs project and task context into timesheets and reports. That keeps duration records attached to the work that created them.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Convert the start and end times to minutes, subtract the start from the end, then convert the result back to hours and minutes or decimal hours. For an overnight shift, add the next calendar date to the end time before subtracting. A shift from 10:00 PM to 6:00 AM is 8 hours, not a negative number.
Calculate the full clock-in to clock-out span first, then subtract only the unpaid break minutes. A 9-hour gross span with a 30-minute unpaid meal period becomes 8 hours and 30 minutes of paid time. Under the federal baseline, a bona fide meal period is generally unpaid only if the employee is completely relieved from duty.
Decimal hours use base-10, while clock minutes use base-60. Divide the minutes by 60 before adding them to whole hours. Thirty minutes divided by 60 equals 0.5, so 1 hour and 30 minutes equals 1.5 hours. Writing it as 1.30 understates payroll or billing time by 12 minutes.
Weekend hours do not change the elapsed time calculation. A 6-hour Saturday shift still lasts 6 hours. Under the FLSA federal baseline, extra pay for Saturdays, Sundays, holidays, or regular rest days is not required unless weekly overtime is worked. State law, contracts, or employer policy can create additional premium-pay rules.
Yes, paid duration totals can count toward overtime when they are hours worked. Covered, nonexempt employees in the United States must receive overtime pay for hours worked over 40 in a fixed 168-hour FLSA workweek, at not less than one and one-half times the regular rate. Hours cannot be averaged across multiple workweeks for overtime.
Everhour embeds timers and time entries inside supported project tools, including Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and others. Project names, tasks, tags, estimates, and custom fields sync into Everhour, so tracked duration appears with the work context needed for timesheets, budgets, and reports.
Track approved hours inside the tools where work happens, then keep timesheets and project context connected through Everhour integrations for cleaner billing and payroll review.
14-day free trial · No credit card · Cancel anytime
