Everhour gives teams structured time tracking for job-based work, where labor hours need to land on the right job.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Job costing starts with a clear labor trail. A contractor, repair shop, agency, consulting firm, accounting firm, or print provider needs to know which hours belong to which job, because each job has its own mix of labor, materials, and overhead. A useful time record does more than total the week. It assigns hours to a job number, employee or role, task, rate, and date.
A field crew example shows the point. An electrician may spend 6 hours on Job 1042 for rough-in work, then 2 hours on Job 1047 for a service call. One daily total of 8 hours supports payroll review, but it does not support job costing. The job record needs the split so each job receives the right direct labor cost.
Payroll time and job-costing time overlap, but they serve different decisions. For U.S. FLSA-covered non-exempt employees, employer records must show hours worked each day and total hours each workweek. Federal rules do not require one specific timekeeping method, but the records must be complete and accurate for the covered worker category.
Job costing adds a second layer: job number, activity, direct labor rate, burden, materials, and overhead basis. Direct labor cost includes wages, payroll taxes, benefits, and similar employment expenses for people working directly on the job. A payroll record can prove the person worked 40 hours. A job-costing record shows whether Job 1042 absorbed 28 of those hours and Job 1047 absorbed 12.
A job cost sheet usually groups costs into direct materials, direct labor, and overhead. Direct materials include items used for the specific job. Direct labor comes from time tickets or time cards assigned to the job number. Overhead covers indirect costs allocated by a chosen activity base, such as direct labor dollars, direct labor hours, or machine hours.
The overhead rate needs a consistent basis. A traditional rate divides estimated annual overhead by expected annual activity, then applies that rate to each job. A shop using direct labor hours should collect labor hours consistently by job. Switching between rough estimates, weekly totals, and task-level records creates distorted margins and weak pricing decisions.
A free time tool is enough when you need a quick weekly job split, a one-off labor summary, or a simple record for a small job. It can organize job numbers, hours, rates, and notes before you transfer the figures into a job cost sheet. That works for limited volume, one person, or a short project with few cost categories.
A managed workflow becomes necessary when several employees move between jobs, managers approve time, payroll needs locked periods, or job costs feed billing and profitability review. Everhour Team Management supports project assignments, team groups, weekly capacity, approval workflow, lock rules, and admin time correction, which gives job-costing teams a controlled time record before costs move downstream.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A job-costing time entry should include the job number, employee or role, date, task or department, hours worked, hourly rate, and labor cost. Teams that include burden should also identify payroll taxes, benefits, and similar direct labor expenses. Those fields connect time records to the job cost sheet instead of leaving labor as one undifferentiated weekly total.
Every direct labor hour should be assigned to the job or service that used the labor. Administrative, training, idle, or internal time should be tracked separately so it does not inflate a specific job's direct labor cost. That separation protects job margin analysis and gives managers cleaner inputs for pricing future work.
Manual time entries are acceptable when the record stays complete, accurate, and reviewed. U.S. federal wage-and-hour rules do not require a particular timekeeping system for FLSA-covered non-exempt employees, but employer records must show daily hours worked and total hours each workweek. Job costing also needs the job split, not only the payroll total.
FLSA overtime for covered non-exempt employees is based on hours worked over 40 in a fixed 168-hour workweek, paid at not less than one and one-half times the regular rate. Job-costing treatment depends on the company's costing policy. The time record should still show which job received the hours that caused or included the extra labor cost.
Bundling all labor into one weekly total distorts job profitability fastest. The payroll total may be accurate, but the cost sheet loses the job-level split needed to compare direct labor, materials, and overhead against revenue. A second common mistake is applying overhead with a driver that does not reflect how the job consumes indirect resources.
Everhour Team Management lets admins assign people to projects, group teams, set weekly capacity, approve submitted time, lock approved periods, and correct entries when managers find errors. Those controls help job-costing teams review labor records before payroll, billing, or cost reports use them.
Everhour Reporting turns logged job and project time into configurable reports with columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. Teams can review labor cost, billable time, project totals, and related fields before sharing the data with accounting or management.
Track approved job hours before they reach payroll, billing, or margin reports. Everhour Team Management gives project-based teams cleaner assignments, approvals, locked periods, and admin corrections for reliable labor cost control.
14-day free trial · No credit card · Cancel anytime
