Everhour adds time, rates, budgets, and reporting around Asana tasks so variable client work stays billable and reviewable.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this workflow when an Asana project bills by actual work instead of a fixed project price. The practical job is to connect each task to the hours worked, the person who did the work, the billable status, and the rate that turns those hours into client-facing charges. Asana remains the place where the work is assigned and updated.
A good time-and-materials record answers four questions without a billing meeting: which task was worked on, who logged the time, which date the work belongs to, and whether the entry is billable. Comments or descriptions matter when the client needs detail. A line such as "Homepage QA, 2.5 hours, billable, senior developer rate" is easier to defend than a vague weekly total.
Time-and-materials billing breaks down when rate rules change after the work is done. Set the billing method before the project starts, then keep labor, expenses, and non-billable work separate during the week. Project rates work when every hour has the same client price. Member rates fit teams where senior, junior, and specialist work bills differently.
Task-level exceptions need extra care. A discovery task can be billable while an internal handoff task stays non-billable, even inside the same project. Materials and reimbursable costs should keep their category, amount, and receipt context separate from labor hours. That separation keeps budget review, invoice preparation, and profitability reporting from collapsing into one unclear number.
A time-and-materials project still needs a ceiling, estimate, or client-approved limit. Track actual hours and costs against the agreed scope, then review the remaining budget before assigning more work. The useful question is direct: does the next task fit inside the authorized spend, or does the client need an approval request before the team continues?
Budget mistakes usually come from missing categories rather than bad math. Non-billable time, rate exceptions, unlogged work, and late materials all distort the picture. Everhour can support hourly-rate, fixed-fee, or non-billable project budgets for Asana work, with configurable email alerts at any percentage and summaries for total time, budget remaining, billable hours, and non-billable hours.
A one-off time-and-materials check is enough when one person needs to total a small project and send a simple invoice. Keep the task list clean, confirm billable status, apply the agreed rate, and keep notes for the client. That approach works for a short project with few rate types and no recurring budget review.
A managed workflow becomes necessary when multiple people log time, managers approve entries, and billing needs a repeatable audit trail. Everhour embeds tracking controls inside Asana tasks and projects, syncs Asana project and task data in under five minutes, and turns tracked time into reports, budgets, and invoice-ready records without rebuilding the week manually.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Time and materials means the client is charged for actual work performed and approved project costs, rather than one fixed project fee. In an Asana workflow, tasks carry the work context, while time entries, billable status, rates, and materials determine what becomes chargeable.
Each time entry should identify the task, worker, date, duration, billable status, and a short description when the client expects detail. Rate logic should already be assigned through the project, member, or task. Missing billable status is the easiest way to underbill or send a client an inflated draft.
Non-billable work should stay visible for project review but excluded from client charges. Internal meetings, rework outside the contract, training, and administrative tasks can still explain project cost and capacity. Hiding that time makes profitability look better than reality and weakens future estimates.
Materials belong beside labor records, not inside time notes. Use a separate expense or materials record with the category, amount, date, and receipt context when the cost must be reimbursed or analyzed later. That keeps labor rates from mixing with pass-through costs.
The most common mistake is waiting until invoice day to classify work. Billable status, rate exceptions, and materials should be reviewed during the project, while the task context is still fresh. Late cleanup creates disputes because the team has to reconstruct why an hour or cost was charged.
Everhour Reporting turns Asana-linked time, budgets, costs, and project data into customizable reports with 45+ columns, grouping, filters, exports, and scheduled email delivery. Managers can review billable time, non-billable time, labor cost, revenue, and project profitability before billing.
Everhour adds tracking controls inside Asana tasks and projects, then syncs project names, task titles, custom fields, and tags into Everhour for reporting. Tracked time stays tied to the work item, which keeps billing review grounded in the same task structure the team uses every day.
Connect Asana task work to Everhour reports, budgets, and billing review so time-and-materials projects produce clear records and cleaner client invoices.
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