Everhour brings time tracking into work tools, while Google Sheets keeps overtime checks transparent and easy to audit.
Calculate regular and overtime earnings based on your hours and rate. Supports standard time-and-a-half and double-time multipliers.
Total hours including overtime
Typically 40h/week
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A Google Sheets overtime log answers one practical question: how much regular pay and overtime pay are due for one employee in one fixed workweek. Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5x the regular rate.
Google Sheets can handle the math if the sheet preserves time correctly. Date-time values are stored as days plus fractional days, so elapsed time must be totaled as durations, not plain clock labels. Use duration formats such as `[h+]` when weekly totals can exceed 24 hours, then split total hours into regular and overtime columns.
The calculation starts with three fields: employee, workweek, and hours worked. A practical Google Sheets log groups rows by employee and workweek, sums hours with `SUMIFS`, caps regular hours with `MIN(total hours, 40)`, and calculates overtime hours with `MAX(total hours - 40, 0)` for the federal baseline.
Avoid averaging two weeks together. Each FLSA workweek stands alone, even when payroll is biweekly or semimonthly. If a covered nonexempt employee works 35 hours in one workweek and 45 hours in the next, the second week has 5 overtime hours under the federal baseline; the two-week total does not erase that overtime.
For example, assume a covered nonexempt employee works 45 hours in one fixed FLSA workweek at a $32.80 regular hourly rate. Regular pay is 40 hours times $32.80, which equals $1,312.00. The overtime rate is $49.20, because $32.80 times 1.5 equals $49.20.
Overtime pay is 5 hours times $49.20, which equals $246.00. Total gross pay for the week is $1,558.00 before taxes, deductions, reimbursements, or any separate premiums required by state law, policy, contract, or collective bargaining agreement. The FLSA federal baseline does not create daily overtime or automatic weekend or holiday premium pay as such.
Google Sheets is flexible, but that flexibility creates common errors. Typed time strings can behave differently from real date-time values, and weekly totals above 24 hours can display incorrectly unless the duration format uses elapsed-hour tokens. A sheet can look correct while a hidden formatting issue changes the pay split.
Keep the workflow boundary clear. Google Sheets can calculate and export the overtime log as XLSX, CSV, PDF, TSV, or other common formats, but payroll mapping still needs review. If the next system expects separate regular and overtime lines, keep those columns separate instead of exporting only one gross-pay total.
A one-off Google Sheets calculation is enough when you have a small number of employees, a single weekly threshold, clean hourly rates, and a reviewer who can inspect every row. Use it to check imported CSV data before payroll or billing when the source rows are complete.
A managed workflow is the better fit when entries need approvals, locked periods, project context, billing fields, or a durable audit trail. Everhour can add tracking controls inside supported work tools, sync project and task metadata, and expose time data for reports, budgets, timesheets, and billing review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
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Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use one total-hours column, one regular-hours column, and one overtime-hours column. For the FLSA federal baseline, regular hours follow `MIN(total hours, 40)` and overtime hours follow `MAX(total hours - 40, 0)`. Then multiply regular hours by the regular rate and overtime hours by 1.5 times the regular rate.
The most common cause is time formatting. Google Sheets stores date-time values as days plus fractional days, and normal clock formats can wrap after 24 hours. Use duration formatting with `[h+]` for elapsed hours so a weekly total such as 45 hours displays as 45 hours, not as a clock-style remainder.
No. Under the FLSA federal baseline, each fixed 168-hour workweek stands alone for covered nonexempt employees. Hours cannot be averaged across two or more workweeks to avoid overtime. A spreadsheet should group totals by employee and workweek before calculating regular and overtime hours.
Not under the FLSA federal baseline. The FLSA does not require overtime pay merely because work occurs on Saturdays, Sundays, holidays, or regular days of rest. The federal trigger is hours worked over 40 in the workweek unless a more protective state law, employer policy, contract, or union agreement applies.
Export separate fields for employee, workweek, regular hours, overtime hours, regular rate, overtime rate, regular pay, overtime pay, and gross pay. Keeping regular and overtime amounts separate makes payroll review cleaner than exporting only a final total. Google Sheets can export common handoff formats such as XLSX, CSV, PDF, and TSV.
Everhour integrates with major project management and accounting tools and can embed tracking controls inside supported workflows. Project and task metadata sync into Everhour, so time entries can keep the work context needed for timesheets, budgets, reports, and billing review.
Yes. Everhour reports can include fields such as member, date, project, task, reported time, overtime, billable time, costs, and revenue. Reports can be exported in CSV, Excel, or PDF when a spreadsheet handoff is still part of the payroll or billing process.
Use Everhour inside supported work tools to capture time with project context, then review timesheets, budgets, and reports before payroll or billing for cleaner payroll and billing handoffs.
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