Everhour supports structured time review and approvals, while accurate timesheets still depend on clean daily entries and correct totals.
Enter your daily hours and rate to instantly calculate total hours, regular pay, and any overtime — no spreadsheet needed.
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A timesheet answers three practical questions: which days had work, how many paid hours belong to each day, and whether the weekly total triggers another rule. For U.S. payroll, the federal overtime anchor is the FLSA workweek, a fixed 168-hour period made of seven consecutive 24-hour periods. Covered nonexempt employees must receive overtime pay for hours worked over 40 in that workweek.
A filled-out timesheet also separates paid time from unpaid time. Required duty time and additional work the employer suffers or permits count as hours worked, including unscheduled work before or after a shift. Federal law does not require lunch or coffee breaks for adult employees, but state law or employer policy can require them. Short employer-provided breaks, usually 5 to 20 minutes, stay paid under federal law.
Start with the employee name, pay period, workweek dates, department or project, and the supervisor or approver. Then enter each workday separately using the common U.S. format, month/day/year and h:mm AM/PM. A clean row usually includes date, start time, end time, unpaid meal time, paid hours, job or project, notes, and employee confirmation.
Use actual clock information first, then convert it into paid hours. A 30-minute bona fide meal period is generally unpaid only when the employee is completely relieved from duty. Time spent answering calls, covering a counter, responding to messages, or working while eating remains work time. Keep paid short breaks inside the day total instead of subtracting them as lunch.
Use this sequence: gross span minus unpaid meal periods equals paid daily hours, and the sum of paid daily hours equals weekly hours. For example, a covered nonexempt employee records 8 paid hours Monday, 8 Tuesday, 9 Wednesday, 8 Thursday, and 9 Friday. The weekly total is 42 paid hours. At $28.80 per hour, the first 40 hours produce $1,152.00 in regular pay.
The remaining 2 hours are overtime under the federal baseline for covered nonexempt employees. FLSA overtime is paid at not less than 1.5 times the regular rate, so the overtime rate is $43.20 per hour. Two overtime hours add $86.40, making gross weekly pay $1,238.40 before taxes, deductions, state-specific premiums, or employer policy additions.
A one-off calculation is enough when you need to total a single week, check a handwritten card, or confirm that unpaid breaks were subtracted consistently. It also works for a simple payroll question where the workweek is clear, the employee category is known, and no state-specific break, overtime, or premium-pay overlay changes the result.
A managed workflow becomes necessary when multiple people submit time, managers approve corrections, or payroll needs a locked record. Everhour Team Management supports lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflow, roles, project assignments, team groups, and team-wide time policy defaults, so the timesheet process has an audit trail instead of a loose spreadsheet.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A basic timesheet should include employee name, pay period, work date, clock-in time, clock-out time, unpaid meal time, paid daily hours, project or work category, employee confirmation, and manager approval. Hourly teams also need a weekly total because covered nonexempt employees in the United States receive FLSA overtime after 40 hours worked in a fixed workweek.
Clock times give the reviewer a clearer record because they show the span worked, meal timing, and possible missed punches. Total-hours-only timesheets can work for simple salaried or project tracking, but hourly payroll review is stronger when the row shows start time, end time, unpaid break time, and the final paid-hours total.
Enter the start date and start time, then carry the end time into the next calendar date. A shift from 10:00 PM on 6/10/26 to 6:00 AM on 6/11/26 spans 8 hours before any unpaid meal deduction. The timesheet should place those hours in the correct fixed workweek used by the employer.
They can appear in the same row, but they should not be treated the same. Short employer-provided breaks, usually about 5 to 20 minutes, are compensable hours worked under federal law and count toward weekly overtime. A bona fide meal period is generally unpaid only when the employee is completely relieved from duty.
Federal time-clock rounding can use the nearest 5 minutes, tenth, or quarter-hour only if the practice averages out over time and does not underpay employees for actual hours worked. A rounded timesheet should still preserve enough detail for payroll review, especially when small changes affect whether weekly hours exceed 40.
Everhour Team Management lets admins set lock rules, approve submitted time, correct entries for team members, and apply personal tracking limits by day, week, or month. Those controls keep approved timesheets from changing casually after managers finish payroll or billing review.
Everhour supports roles, project assignments, and team groups, so admins can control access and filter time by department or reporting group. That structure helps managers review the right weekly capacity, tracked hours, and submitted timesheets without combining unrelated teams in one manual file.
Use a calculator for isolated checks. Use Everhour Team Management when submitted hours need approvals, locked periods, correction rights, team groups, and weekly capacity controls before payroll review.
14-day free trial · No credit card · Cancel anytime
