Spain rates start with euro-based income, RETA costs, VAT treatment, and IRPF withholding. Everhour keeps billable time organized.
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A Spain hourly-rate calculation answers one practical question: what hourly or daily price covers your target income, unpaid admin time, autónomo social-security costs, expenses, and tax timing. Spanish monetary amounts belong in euros because Spanish tax forms and 2026 self-employed contribution tables use EUR (€). That currency choice also keeps your rate comparable with local client quotes and marketplace benchmarks.
Spanish freelancers often compare prices as daily rates. Malt Spain benchmarks freelancers using average daily rates from real-time marketplace data from 71,226 Spain-based freelancers. Its Spain benchmark lists €225 per day for communication consultants, €309 per day for IT and developers, €351 per day for data experts, €282 per day for marketing consultants, €229 per day for graphic and design freelancers, and €391 per day for business consultants.
Start with annual income, then add business expenses and annual RETA contributions. Divide that total by billable hours, not total working hours. Billable hours exclude proposals, bookkeeping, training, internal admin, vacation, sick time, and gaps between paid projects. A clean calculation separates the base fee from VAT and IRPF withholding because those items affect invoice totals and cash received differently.
For example, a consultant who wants €48,000 of income, expects €6,000 of deductible business expenses, and budgets €4,800 for annual RETA contributions needs €58,800 from 1,400 billable hours. The base rate is €42.00 per billable hour. At 7 billable hours per day, the equivalent day rate is €294.00 before VAT. With 21% VAT on a taxable service, the invoice adds €8.82 VAT per hour, bringing the client-facing hourly invoice amount to €50.82.
Spain's standard VAT rate is 21%, with reduced rates of 10%, 4%, and 0% for specified goods and services. Spain has no annual turnover threshold below which VAT is not chargeable, so VAT applicability depends on the transaction or activity rather than a small-business revenue cutoff. Treat VAT as a layer on the invoice, not as personal income.
Professional activity income is generally subject to 15% IRPF withholding, while newly started professionals can apply 7% in the start year and the following two years. For direct-estimation economic activities, Form 130 applies 20% to positive cumulative net income after deductible expenses and prior installments. Professionals are exempt from filing Form 130 when at least 70% of their income is already subject to withholding.
A one-off calculation is enough when you need a quote check, a benchmark against a Spanish day rate, or a quick conversion from annual income to hourly price. It also works when the project has one rate, one client, and a clear estimate of billable hours. Keep VAT, IRPF withholding, and RETA assumptions visible so the quoted fee does not blend cash flow with income.
A managed workflow becomes necessary when several clients, tasks, rates, and non-billable work affect the final invoice. Track billable and non-billable time separately before calculating utilization or client charges. Everhour supports project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Spanish tax forms and 2026 self-employed contribution tables state monetary amounts in euros, so Spanish hourly and daily rates should be calculated and displayed in EUR (€). Quoting in another currency adds exchange-rate risk and makes the result harder to compare with Spanish client budgets, autónomo costs, and local marketplace day-rate benchmarks.
Keep VAT separate from the base hourly rate. Spain's standard VAT rate is 21%, with reduced rates of 10%, 4%, and 0% for specified goods and services. Spain has no annual turnover threshold below which VAT is not chargeable, so VAT treatment depends on the transaction or activity, not a small-business exemption cutoff.
RETA contributions often change the calculation materially because they are a recurring monthly cost. In 2026, Spanish autónomos choose a provisional RETA contribution base according to average monthly net earnings, with a reduced-table minimum base of €653.59, a general-table minimum base of €950.98, and a maximum base of €5,101.20.
IRPF withholding reduces the cash collected from the professional fee on invoices subject to withholding. Professional activity income is generally subject to 15% IRPF withholding, while newly started professionals can apply 7% in the start year and the following two years. The withheld amount is an income-tax prepayment, separate from VAT collected and remitted.
Using total working hours instead of billable hours makes the rate too low. A freelancer who works full time still loses hours to proposals, admin, tax filings, training, holidays, and unpaid gaps. The denominator should be realistic billable hours, then the numerator should include target income, business expenses, and expected RETA contributions.
Everhour lets admins set project billing status, mark specific tasks as non-billable, use custom task rates, and set member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, so a Spain freelancer or agency can keep client charges separate from internal work.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, and marks invoiced time so it does not appear again later. Invoices can be exported to QuickBooks Online, Xero, or FreshBooks as drafts.
Track billable and non-billable hours before the invoice is built. Everhour keeps project billing status, task rates, and admin-only financial reports connected to accurate client billing.
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