Everhour supports billable work and invoice workflows, while UK invoices need accurate VAT, business identity, and payment details.
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A UK invoice must identify the supplier and customer, use a unique identification number, describe the charge, state the supply date and invoice date, show the amount charged, show any VAT amount, and state the total amount owed. Sole trader invoices must show the trader's name and any business name used. Limited company invoices must show the full company name as it appears on the certificate of incorporation.
This page is for creating invoices for UK customers or UK-based businesses without missing the fields that usually cause rework. It suits service businesses, contractors, agencies, and small companies that need a finished invoice with the right buyer details, line descriptions, dates, tax treatment, and payment terms before sending it for approval or payment.
The UK indirect-tax regime is VAT. VAT-registered businesses must charge VAT on taxable goods and services unless they are exempt, and VAT invoices must show the supplier's VAT number and display VAT separately. A business must register for VAT if taxable turnover for the last 12 months goes over £90,000 or if it expects taxable turnover to exceed £90,000 in the next 30 days.
The standard VAT rate is 20% for most goods and services, the reduced rate is 5% for qualifying supplies, and zero-rated supplies are charged at 0% while still being accounted for on VAT invoices where applicable. A full VAT invoice must include the VAT rate, VAT-exclusive amounts, discount rate if offered, and total VAT in sterling, even when other invoice amounts appear in another currency.
A full VAT invoice fits most business-to-business billing where the customer needs proper VAT evidence. It needs a sequential unique number, tax point, issue date if different, supplier name, address, VAT registration number, customer name and address, line details, unit price, VAT rate, VAT-exclusive amounts, and total VAT in sterling. Missing the tax point or using a loose numbering pattern weakens the record.
A simplified VAT invoice can be used for supplies of £250 or less if the customer agrees and, for Northern Ireland businesses, the customer is not in an EU member state. UK electronic VAT invoices are optional, do not require notifying HMRC, and must contain the same information as paper invoices. They also need authenticity of origin, integrity of data, legibility, and customer agreement.
A one-off invoice works when the job is small, the lines are simple, and you can verify the customer, VAT, dates, and payment terms before sending it. It also works for occasional billing where you only need a PDF or electronic invoice record and no continuing time, rate, or cost history behind the amount.
A managed workflow matters when billable hours, per-person rates, project rates, task rates, expenses, approvals, and repeat invoicing feed the final invoice. Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates with per-project overrides, preserves dated rate changes, and can price billable work by project, member, or custom task rate.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A sole trader invoice must show the trader's name and any business name used. A limited company invoice must show the full company name as it appears on the certificate of incorporation. The invoice also needs the supplier's address and contact information, plus the customer's company name and address.
A UK invoice needs VAT only where VAT applies. VAT-registered businesses must charge VAT on taxable goods and services unless they are exempt, and VAT invoices must show the supplier's VAT number and display VAT separately. Businesses must register for VAT when taxable turnover exceeds £90,000 in the last 12 months or is expected to exceed £90,000 in the next 30 days.
A UK VAT invoice may show invoice amounts in any currency, but the total VAT chargeable must be expressed in sterling. This matters when billing international customers from the UK. Keep the commercial currency clear, then show the VAT total in sterling so the VAT record matches HMRC requirements.
A UK electronic VAT invoice is valid when it contains the same information as a paper invoice and the supplier ensures authenticity of origin, integrity of data, legibility, and customer agreement. Businesses do not need to notify HMRC before using electronic VAT invoices.
Businesses can set their own payment terms. Without an agreed payment date, payment is due 30 days after the invoice or delivery or service date. For business-to-business transactions, statutory late-payment interest is 8% plus the Bank of England base rate unless a contract sets a different rate.
Everhour separates internal cost rates from client-facing billable rates, so teams can calculate labor cost, revenue, and profit without mixing those figures. Members can have default billable and cost rates, and individual projects can override those rates when the client contract prices work differently.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate an invoice from billable time, project or member rates, and billable expenses. Non-billable work stays excluded, and invoiced time is marked as invoiced so it does not appear again in future invoices.
Track rates, time, and project billing rules before the invoice is created. Everhour connects cost and billable rates to invoicing workflows, preserving cleaner revenue and profit records.
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