{"id":679,"date":"2025-06-20T17:36:00","date_gmt":"2025-06-20T14:36:00","guid":{"rendered":"http:\/\/everhour.com\/blog\/?p=679"},"modified":"2026-03-21T11:55:30","modified_gmt":"2026-03-21T08:55:30","slug":"benefit-the-most-from-time-tracking","status":"publish","type":"post","link":"https:\/\/everhour.com\/blog\/benefit-the-most-from-time-tracking\/","title":{"rendered":"Inspiration To Time Tracking"},"content":{"rendered":"<p><a href=\"https:\/\/everhour.com\/time-tracking\">Time tracking<\/a> and productivity tools do not necessarily prove to be extremely valuable for everyone. However, they are quite indispensable for those whose financial benefits are tied with hours or man-hours, who want to measure efficiency and get precise time data, who work from home, and, perhaps, even from a different country with a necessity to provide <a href=\"https:\/\/everhour.com\/reporting\">time reports<\/a> on the work done.<\/p><blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\"><p><strong>Problem.<\/strong> Lots of companies have a tragic story of how their time tracking has gone wrong.<em><br><\/em><\/p><\/blockquote><p>I&#8217;m not talking about time tracking close to &#8220;spying&#8221; (background apps that <a href=\"\/\/everhour.com\">track time<\/a> and take screenshots really suck). Instead, the subject matter is <em>productivity<\/em>, <em>self-discipline<\/em>, the ability to <em>evaluate<\/em> your objectives and set <em>realistic deadlines<\/em>.<\/p><p>Businesses might be interested in research results showing that <strong>employees mostly underestimate, not overestimate<\/strong> hours they have spent on something. It means that without tracking you will bill clients for fewer hours than you&#8217;ve actually contributed.<\/p><!--more--><div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"740\" height=\"400\" src=\"\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/profit-loss1.png\" alt=\"profit-loss\" class=\"wp-image-805\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/profit-loss1.png 740w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/profit-loss1-300x162.png 300w\" sizes=\"auto, (max-width: 740px) 100vw, 740px\" \/><\/figure><\/div><h2 class=\"wp-block-heading\">Who needs time tracking?<\/h2><p>Those working in <strong>marketing<\/strong>, <strong>IT<\/strong>, <strong>web development<\/strong>, <strong>design&#8230;<\/strong>&nbsp;basically all who work on a <em>project basis<\/em>. A certain project is expected to take a certain amount of time, and that amount of time will determine how much your client will pay.<\/p><p>With time tracking, you&rsquo;ll be able to provide precise time data like a true professional instead of ballpark figures.<\/p><div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"976\" height=\"544\" src=\"\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/shared-report.png\" alt=\"shared-report\" class=\"wp-image-834\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/shared-report.png 976w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/shared-report-300x167.png 300w\" sizes=\"auto, (max-width: 976px) 100vw, 976px\" \/><\/figure><\/div><p>People tend to provide rough estimates, approximate numbers, forget about the exact time spent. Time tracking tools will ensure that both you and your clients deal with fair and accurate figures.<\/p><p>If <a href=\"https:\/\/everhour.com\/timesheet-app\">timesheets<\/a> are properly maintained and filled in by your company members, they will always act as <em>written proof of time you have contributed<\/em>.<\/p><p>Everhour is the top choice for small businesses and small to mid-size teams of 5 to 50 members, including professionals like software developers, marketers, designers, consultants, lawyers, you name it!<\/p><p><a href=\"https:\/\/everhour.com\/integrations\" target=\"_blank\" rel=\"noreferrer noopener\">Seamlessly integrating with popular project management tools<\/a> like Asana, Trello, and Jira, its user-friendly interface and customizable reports make it the ultimate time tracking solution for small and mid-size teams.<\/p><p>With dedicated support ensuring you receive timely assistance, our team is here to help you promptly and with a smile!<\/p>\n<style type=\"text\/css\">\n\t#everhour-advanced-banner-block_609d2cae67cd1 {\n\ttext-align:left;\n\tbackground-color:#fff5f3;\n\tbackground-position:right bottom;\n\tbackground-repeat:no-repeat;\n\tbackground-size:contain;\n\tbackground-image: url(https:\/\/everhour.com\/blog\/wp-content\/uploads\/2020\/12\/conversion-block-1@2x.png);\n}\n#everhour-advanced-banner-block_609d2cae67cd1 .everhour-advanced-banner__title {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_609d2cae67cd1 .everhour-advanced-banner__subtitle {\n\tcolor:#7c7c7c;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_609d2cae67cd1 .everhour-advanced-banner__cta {\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_609d2cae67cd1 .everhour-advanced-banner__cta .button {\n\tborder-color:#e8585a;\n\tbackground-color:#e8585a;\n\tcolor:#FFFFFF;\n\tbox-shadow:0 3px 10px 0 rgba(238, 92, 87, 0.51), inset 0 3px 20px 0 rgba(238, 92, 87, 0.3);;\n}\n#everhour-advanced-banner-block_609d2cae67cd1 .everhour-advanced-banner__cta .button:hover, #everhour-advanced-banner-block_609d2cae67cd1 .everhour-advanced-banner__cta .button:active, #everhour-advanced-banner-block_609d2cae67cd1 .everhour-advanced-banner__cta .button:active:hover {\n\tbackground-color:rgba(255,255,255,0);\n\tcolor:#e8585a;\n\tbox-shadow:button_hover_shadow;\n}\n#everhour-advanced-banner-block_609d2cae67cd1 .everhour-advanced-banner__cta .button:active {\n\ttransform:translateY(2px);\n}\n@media (max-width: 480px) {#everhour-advanced-banner-block_609d2cae67cd1 {background-image: initial;}}<\/style>\n\n<div class=\"everhour-advanced-banner-container\">\n\t<div id=\"everhour-advanced-banner-block_609d2cae67cd1\" class=\"everhour-advanced-banner banner-style-horizontal button-style-lash\">\n\t\t<div class=\"everhour-advanced-banner__content\">\n\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__title\">Track time right where<br>work happens<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__subtitle\">Estimate tasks, set budgets, keep time and<br>customize reports &#8211; all inside your project<br>management tool. Simple!<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__cta\">\n\t\t\t\t\t<a href=\"https:\/\/everhour.com\/signup?utm_source=article&#038;utm_medium=banner&#038;utm_campaign=blog_article&#038;utm_id=blog2024\" class=\"button button--lg button--solid action-button\" type=\"button\" target=\"_blank\">\n\t\t\t\t\t\tStart tracking time\t\t\t\t\t<\/a>\n\n\t\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"21\" height=\"42\" viewBox=\"0 0 21 42\"><g fill=\"none\" fill-rule=\"evenodd\"><g fill=\"#e8585a\">\n\t\t\t\t\t\t<path d=\"M210.6 174.792c.347-.21.627.01.936.16 2.852 1.383 5.205 3.413 7.392 5.661.503.517.904 1.096 1.072 1.824.087.377.478.73.018 1.109-.505.415-.922.106-1.316-.187-1.238-.919-2.465-1.852-3.697-2.78-.876-.65-1.73-1.328-2.62-1.957-1.034-.73-2.005-1.461-1.93-2.933.015-.316-.248-.659.145-.897zm1.924-13.103c-.114-.65.046-.87.645-.79 3.098.413 6.23.233 9.334.553 1.429.147 2.838.361 4.07 1.172.369.257.648.59.912.936l.314.418.161.207c.246.306.389.543.17.886-.213.332-.474.575-.923.496-.777-.137-1.555-.281-2.338-.375-3.02-.362-6.049-.672-9.066-1.069-1.503-.197-2.948-.543-3.28-2.434zm11.358-19.193c1.025-.282 1.41.91 2.285 1.01.124.015.026.336-.063.507-.151.292-.468.495-.48.92.335.106.513-.038.696-.166.201-.14.382-.48.657-.235.265.235.122.585-.02.838-.163.287-.389.552-.629.783-.895.866-2.051 1.083-3.221 1.184-3.752.325-7.514.457-11.277.569-1.811.054-1.924-.038-2.602-1.613-.66-1.53-.66-1.531 1.053-1.838.296-.053.595-.09.892-.147 1.402-.268 2.82-.432 4.24-.573l1.706-.165c2.274-.218 4.544-.464 6.763-1.074z\" transform=\"translate(-208 -142)\"\/>\n\t\t\t\t\t\t<\/g><\/g><\/svg>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n<h2 class=\"wp-block-heading\"><a name=\"tips\"><\/a>Useful tips<\/h2><p>OK, all these things may be perfectly understandable and desirable for a manager, but how to motivate your employees?<\/p><p>Here are some tips based on our team&#8217;s experience:<\/p><ul class=\"wp-block-list\"><li><strong>Make it easy.<\/strong> The system should be easy enough for an average employee who has to enter hours spent every day. Many companies make the mistake of sticking to complicated or boring time tracking processes. Simplify or automate them to the max and people will unfailingly submit their time entries and love the handy tool they&#8217;ll use.<\/li><li><strong>Everyone should be in<\/strong> (yes, even the boss \ud83d\ude42 ).&nbsp;There is nothing less encouraging than managers who force time tracking on others but don&#8217;t do it themselves.<\/li><li><strong>Do not make&nbsp;8 hours a day obligatory<\/strong>.&nbsp;If you want a real picture of efficiency, make sure you create an environment where people are free to report honestly.<\/li><li><strong>Fill in timesheets regularly<\/strong>. The <a href=\"https:\/\/everhour.com\/blog\/best-time-tracking-practices\/\" target=\"_blank\" rel=\"noopener\">best way to track time<\/a> is to track it consistently or at least as often as you have a task ready.<\/li><li><strong>Discuss the results &amp; give feedback.<\/strong>&nbsp;Share the results with your team and analyze them on a monthly or quarterly basis.<\/li><li><strong>Track every hour, not only project ones.&nbsp;<\/strong>Rather than penalizing employees for spending time on other activities, use this information to your benefit. Find out what your team&#8217;s time is dedicated to besides work. You may discover a legitimate internal issue that requires tracking, e.g. morning meetings or training.<\/li><\/ul><h2 class=\"wp-block-heading\"><a name=\"inspiration\"><\/a>Inspiration<\/h2><p>We really love a cool idea by&nbsp;<a title=\"Mando Group\" href=\"https:\/\/www.mando.agency\/\" target=\"_blank\" rel=\"nofollow noopener noreferrer\" class=\"external external_icon\">Mando Group<\/a>, a software agency in the UK. They&#8217;ve&nbsp;decided to have a little fun and have found a solution to the timesheet problem \ud83d\ude42<\/p><p>They have a&nbsp;fridge full of free beer for their employees to enjoy&hellip; only after filling in their timesheets.<\/p><p>(I&#8217;ve discovered this idea thanks to <strong>Nicholas Holmes<\/strong>)<\/p><p>With Everhour we may need a special API call for this \ud83d\ude42<\/p><div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"575\" height=\"372\" src=\"\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/timesheets-fridge1.jpg\" alt=\"timesheets fridge\" class=\"wp-image-790\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/timesheets-fridge1.jpg 575w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/timesheets-fridge1-300x194.jpg 300w\" sizes=\"auto, (max-width: 575px) 100vw, 575px\" \/><\/figure><\/div><p>These guys are not alone in their inventiveness &#8211;&nbsp;<a href=\"\/\/youtu.be\/WDbiyWlKhlM\" class=\"external external_icon\" rel=\"nofollow\">http:\/\/youtu.be\/WDbiyWlKhlM<\/a><\/p><p><strong>Michal Migurski<\/strong> has told a story called &#8220;<a href=\"http:\/\/mike.teczno.com\/notes\/angry-productive-birds.html\" class=\"external external_icon\" rel=\"nofollow\">angry, productive birds<\/a>&#8220;. The idea is to show the team&#8217;s time stats &#8220;angry birds&#8221; style. They have a big wall of&nbsp; bird graphs displaying the progress the team has made on a certain project. These graphs get printed out weekly so everyone can see what their work looks like. The bottom graph shows the breakdown of who&rsquo;s working on the project each week.<\/p><ul class=\"wp-block-list\"><li>The object of the game is to hit the pig with the bird.<\/li><li>Bird over the pig means the project is at risk of losing money.<\/li><li>Bird passed the pig means the team is at risk of being late.<\/li><\/ul><p><a href=\"https:\/\/github.com\/stamen\/Productive-Birds\" class=\"external external_icon\" rel=\"nofollow\">Github<\/a>&nbsp;link for geeks \ud83d\ude42<\/p><div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"689\" src=\"\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/angry-birds-1024x689.png\" alt=\"angry birds\" class=\"wp-image-839\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/angry-birds-1024x689.png 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/angry-birds-300x202.png 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/angry-birds.png 1033w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div><p><a href=\"http:\/\/feltron.com\/\" class=\"external external_icon\" rel=\"nofollow\">Nicholas Felton<\/a>&nbsp;tracks&nbsp;absolutely everything he does.&nbsp;Ryan Koo mentions in his great <a href=\"http:\/\/nofilmschool.com\/2011\/03\/hours-dont-lie-tracking-time\/\" class=\"external external_icon\" rel=\"nofollow\">article<\/a> that every year Felton publishes brilliantly illustrated books about his life entitled &ldquo;Feltron reports&#8221;, and they&rsquo;ve become so popular that people actually buy them. Definitely, check them out if you&nbsp;appreciate great infographics.<\/p><div class=\"wp-block-image\"><figure class=\"aligncenter\"><img loading=\"lazy\" decoding=\"async\" width=\"616\" height=\"385\" src=\"\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/life-in-hours.jpg\" alt=\"life in hours\" class=\"wp-image-842\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/life-in-hours.jpg 616w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2013\/08\/life-in-hours-300x187.jpg 300w\" sizes=\"auto, (max-width: 616px) 100vw, 616px\" \/><\/figure><\/div><h2 class=\"wp-block-heading\">Finally<\/h2><p>If you make your timesheet submission process simple, clearly communicate the reasons behind it and coming benefits, add a little fun,&nbsp;it will turn into a good habit and have a positive impact on everyone&#8217;s productivity.<\/p><p>Completing timesheets requires involvement from the entire team. It is a journey, not a destination, and only one small but important piece towards more effective and organized work and a better life. I would not say that we have perfect processes with time tracking, but we definitely feel and do better than before and we&#8217;re improving our routine daily.<\/p><p>Learn <a href=\"https:\/\/everhour.com\/blog\/employee-time-tracking-done-right\/\" target=\"_blank\" rel=\"noreferrer noopener\">how to make employee time tracking right<\/a>!<\/p><p>Do you believe in benefiting from time tracking? Tell us!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Time tracking and productivity tools do not necessarily prove to be extremely valuable for everyone. However, they are quite indispensable for those whose financial benefits are tied with hours or man-hours, who want to measure efficiency and get precise time data, who work from home, and, perhaps, even from a different country with a necessity [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":864,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[137],"tags":[],"class_list":["post-679","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-time-tracking"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Inspiration To Time Tracking &#8211; Time Tracking &amp; Project Management Blog<\/title>\n<meta name=\"description\" content=\"Time tracking is indispensable for those who deliver projects to clients and need to provide precise hours reports or simply want to be efficient.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/everhour.com\/blog\/benefit-the-most-from-time-tracking\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Inspiration To Time Tracking &#8211; 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