{"id":60346,"date":"2025-08-04T16:54:25","date_gmt":"2025-08-04T13:54:25","guid":{"rendered":"https:\/\/everhour.com\/blog\/?p=60346"},"modified":"2025-12-24T18:13:59","modified_gmt":"2025-12-24T15:13:59","slug":"when-i-work-review","status":"publish","type":"post","link":"https:\/\/everhour.com\/blog\/when-i-work-review\/","title":{"rendered":"When I Work Review (2026): Features, Pricing, Pros, Cons, and a Better Alternative"},"content":{"rendered":"\n<p>Scheduling employees is tough\u2014no matter your team size. Whether you&#8217;re running a small business or managing multiple locations, shift planning can make or break your day. This <strong>When I Work<\/strong> review looks at it with fresh eyes: what&#8217;s new, what works, and where it still lags behind. We focus on real-world use, recent updates, and how it handles today\u2019s hybrid and mobile-first teams.<\/p>\n\n\n\n<p>Here\u2019s what we\u2019ll cover:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>What When I Work offers<\/li><li>Its limitations<\/li><li>How it stacks up against a top alternative: <strong><a rel=\"noreferrer noopener\" href=\"https:\/\/everhour.com\/shifts\" target=\"_blank\">Shifts by Everhour<\/a><\/strong><\/li><\/ul>\n\n\n\n<p>By the end, you\u2019ll know which tool fits your team best.<\/p>\n\n\n\n\n\n<style type=\"text\/css\">\n\t#everhour-advanced-banner-block_6426fdc64c4f9 {\n\ttext-align:left;\n\tbackground-color:#f6f5f4;\n\tbackground-position:right bottom;\n\tbackground-repeat:no-repeat;\n\tbackground-size:contain;\n\tbackground-image: url(https:\/\/everhour.com\/blog\/wp-content\/uploads\/2024\/12\/conversion-block-sidebar-shifts@2x.png);\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__title {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__subtitle {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta {\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button {\n\tborder-color:#000000;\n\tbackground-color:#000000;\n\tcolor:#FFFFFF;\n\tbox-shadow:0 3px 10px 0 rgba(0, 0, 0, 0.51), inset 0 3px 20px 0 rgba(0, 0, 0, 0.3);;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:hover, #everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:active, #everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:active:hover {\n\tbackground-color:rgba(255,255,255,0);\n\tcolor:#000000;\n\tbox-shadow:button_hover_shadow;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:active {\n\ttransform:translateY(2px);\n}\n@media (max-width: 480px) {#everhour-advanced-banner-block_6426fdc64c4f9 {background-image: initial;}}<\/style>\n\n<div class=\"everhour-advanced-banner-container\">\n\t<div id=\"everhour-advanced-banner-block_6426fdc64c4f9\" class=\"everhour-advanced-banner banner-style-vertical banner-position-right button-style-lash\">\n\t\t<div class=\"everhour-advanced-banner__content\">\n\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__title\">Create the work schedule in minutes and share with your team.<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__cta\">\n\t\t\t\t\t<a href=\"https:\/\/everhour.com\/shifts\" class=\"button button--lg button--solid action-button\" type=\"button\" target=\"_blank\">\n\t\t\t\t\t\tIt&#039;s Free to try!\t\t\t\t\t<\/a>\n\n\t\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"21\" height=\"42\" viewBox=\"0 0 21 42\"><g fill=\"none\" fill-rule=\"evenodd\"><g fill=\"#000000\">\n\t\t\t\t\t\t<path d=\"M210.6 174.792c.347-.21.627.01.936.16 2.852 1.383 5.205 3.413 7.392 5.661.503.517.904 1.096 1.072 1.824.087.377.478.73.018 1.109-.505.415-.922.106-1.316-.187-1.238-.919-2.465-1.852-3.697-2.78-.876-.65-1.73-1.328-2.62-1.957-1.034-.73-2.005-1.461-1.93-2.933.015-.316-.248-.659.145-.897zm1.924-13.103c-.114-.65.046-.87.645-.79 3.098.413 6.23.233 9.334.553 1.429.147 2.838.361 4.07 1.172.369.257.648.59.912.936l.314.418.161.207c.246.306.389.543.17.886-.213.332-.474.575-.923.496-.777-.137-1.555-.281-2.338-.375-3.02-.362-6.049-.672-9.066-1.069-1.503-.197-2.948-.543-3.28-2.434zm11.358-19.193c1.025-.282 1.41.91 2.285 1.01.124.015.026.336-.063.507-.151.292-.468.495-.48.92.335.106.513-.038.696-.166.201-.14.382-.48.657-.235.265.235.122.585-.02.838-.163.287-.389.552-.629.783-.895.866-2.051 1.083-3.221 1.184-3.752.325-7.514.457-11.277.569-1.811.054-1.924-.038-2.602-1.613-.66-1.53-.66-1.531 1.053-1.838.296-.053.595-.09.892-.147 1.402-.268 2.82-.432 4.24-.573l1.706-.165c2.274-.218 4.544-.464 6.763-1.074z\" transform=\"translate(-208 -142)\"\/>\n\t\t\t\t\t\t<\/g><\/g><\/svg>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">What Is When I Work?<\/h2>\n\n\n\n<p>When I Work (WIW) is a cloud-based employee scheduling and time tracking platform built for hourly teams. It aims to streamline how managers build shifts, how staff clock in, and how teams communicate\u2014all in one app.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"583\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/01\/laptop_scheduler_cropped_dsktp_better_compression.jpg\" alt=\"homebase vs wheniwork: which is the better employee scheduling software in 2023?\" class=\"wp-image-28295\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/01\/laptop_scheduler_cropped_dsktp_better_compression.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/01\/laptop_scheduler_cropped_dsktp_better_compression-300x171.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/01\/laptop_scheduler_cropped_dsktp_better_compression-768x437.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>\ud83d\udd0e <strong>WIW supports:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Drag-and-drop scheduling<\/li><li><a href=\"https:\/\/everhour.com\/blog\/employee-scheduling-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">Shift templates<\/a> and <a href=\"https:\/\/everhour.com\/blog\/shift-swapping\/\" target=\"_blank\" rel=\"noreferrer noopener\">shift swaps<\/a><\/li><li>Time tracking and break management<\/li><li>Team messaging<\/li><li>PTO and availability requests<\/li><\/ul>\n\n\n\n<p>It\u2019s designed primarily for <strong>hospitality, retail, field service, healthcare, and other shift-heavy industries.<\/strong><\/p>\n\n\n\n<p>\u2753 <strong>Who is it for?<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Businesses with hourly employees<\/li><li>Teams needing a mobile-friendly scheduling tool<\/li><li>Managers who want to reduce back-and-forth messaging<\/li><\/ul>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link\" href=\"https:\/\/everhour.com\/blog\/homebase-vs-when-i-work\/\" target=\"_blank\" rel=\"noreferrer noopener\">Check out our Homebase vs When I Work comparison<\/a><\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<style type=\"text\/css\">\n\t#everhour-advanced-banner-block_676c43b49c107 {\n\ttext-align:left;\n\tbackground-color:#fff6f4;\n\tbackground-position:right bottom;\n\tbackground-repeat:no-repeat;\n\tbackground-size:contain;\n\tbackground-image: url(https:\/\/everhour.com\/blog\/wp-content\/uploads\/2024\/12\/conversion-block-shifts@2x.png);\n}\n#everhour-advanced-banner-block_676c43b49c107 .everhour-advanced-banner__title {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_676c43b49c107 .everhour-advanced-banner__subtitle {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_676c43b49c107 .everhour-advanced-banner__cta {\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_676c43b49c107 .everhour-advanced-banner__cta .button {\n\tborder-color:#000000;\n\tbackground-color:#000000;\n\tcolor:#FFFFFF;\n\tbox-shadow:0 3px 10px 0 rgba(0, 0, 0, 0.51), inset 0 3px 20px 0 rgba(0, 0, 0, 0.3);;\n}\n#everhour-advanced-banner-block_676c43b49c107 .everhour-advanced-banner__cta .button:hover, #everhour-advanced-banner-block_676c43b49c107 .everhour-advanced-banner__cta .button:active, #everhour-advanced-banner-block_676c43b49c107 .everhour-advanced-banner__cta .button:active:hover {\n\tbackground-color:rgba(255,255,255,0);\n\tcolor:#000000;\n\tbox-shadow:button_hover_shadow;\n}\n#everhour-advanced-banner-block_676c43b49c107 .everhour-advanced-banner__cta .button:active {\n\ttransform:translateY(2px);\n}\n@media (max-width: 480px) {#everhour-advanced-banner-block_676c43b49c107 {background-image: initial;}}<\/style>\n\n<div class=\"everhour-advanced-banner-container\">\n\t<div id=\"everhour-advanced-banner-block_676c43b49c107\" class=\"everhour-advanced-banner banner-style-horizontal button-style-lash\">\n\t\t<div class=\"everhour-advanced-banner__content\">\n\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__title\">Build the work schedule in minutes.<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__subtitle\">\u2714\ufe0f Easily create schedules<br>\u2714\ufe0f Track time<br>\u2714\ufe0f Communicate with your team<br>\u2714\ufe0f Simplify your workflow<br>\u2714\ufe0f Reduce costs<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__cta\">\n\t\t\t\t\t<a href=\"https:\/\/everhour.com\/shifts\" class=\"button button--lg button--solid action-button\" type=\"button\" target=\"_blank\">\n\t\t\t\t\t\tIt&#039;s FREE to try!\t\t\t\t\t<\/a>\n\n\t\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"21\" height=\"42\" viewBox=\"0 0 21 42\"><g fill=\"none\" fill-rule=\"evenodd\"><g fill=\"#000000\">\n\t\t\t\t\t\t<path d=\"M210.6 174.792c.347-.21.627.01.936.16 2.852 1.383 5.205 3.413 7.392 5.661.503.517.904 1.096 1.072 1.824.087.377.478.73.018 1.109-.505.415-.922.106-1.316-.187-1.238-.919-2.465-1.852-3.697-2.78-.876-.65-1.73-1.328-2.62-1.957-1.034-.73-2.005-1.461-1.93-2.933.015-.316-.248-.659.145-.897zm1.924-13.103c-.114-.65.046-.87.645-.79 3.098.413 6.23.233 9.334.553 1.429.147 2.838.361 4.07 1.172.369.257.648.59.912.936l.314.418.161.207c.246.306.389.543.17.886-.213.332-.474.575-.923.496-.777-.137-1.555-.281-2.338-.375-3.02-.362-6.049-.672-9.066-1.069-1.503-.197-2.948-.543-3.28-2.434zm11.358-19.193c1.025-.282 1.41.91 2.285 1.01.124.015.026.336-.063.507-.151.292-.468.495-.48.92.335.106.513-.038.696-.166.201-.14.382-.48.657-.235.265.235.122.585-.02.838-.163.287-.389.552-.629.783-.895.866-2.051 1.083-3.221 1.184-3.752.325-7.514.457-11.277.569-1.811.054-1.924-.038-2.602-1.613-.66-1.53-.66-1.531 1.053-1.838.296-.053.595-.09.892-.147 1.402-.268 2.82-.432 4.24-.573l1.706-.165c2.274-.218 4.544-.464 6.763-1.074z\" transform=\"translate(-208 -142)\"\/>\n\t\t\t\t\t\t<\/g><\/g><\/svg>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Full Walkthrough of When I Work\u2019s Key Features<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>\u23f1\ufe0f Time tracking<\/strong><\/h3>\n\n\n\n<p>Employees clock in and out using a simple app interface. Once clocked in, their time is tracked in real-time and synced to a digital timesheet.<\/p>\n\n\n\n<p><strong>Managers can:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\u2705 <strong>Approve\/edit<\/strong> time entries<\/li><li>\ud83d\udcdd <strong>Add<\/strong> clarification notes<\/li><li>\ud83d\udcdc <strong>View<\/strong> edit histories<\/li><\/ul>\n\n\n\n<p><p>\u26a0\ufe0f However, in our testing, the clock-in interface was <strong>prone to freezing<\/strong> on mobile, requiring occasional refreshes. For example, during a retail shift change where multiple employees attempted to clock in at once, the app froze and delayed the process by several minutes.<\/p><\/p>\n\n\n\n<p><p>This caused a <strong>backlog at shift change<\/strong> in a busy store. Multiple employees were left waiting to clock in, leading to <strong>customer lines building up<\/strong> and <strong>confusion on the floor<\/strong>. This kind of delay can quickly cascade into service disruptions and <strong>lower team morale<\/strong>\u2014forcing managers to manually log time entries afterward.<\/p><\/p>\n\n\n\n<p><strong>\ud83d\udd27 Use cases:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\ud83d\udcb5 Basic time logging for payroll<\/li><li>\u270f\ufe0f Manual edits by admins for missed punches<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>\ud83d\udcc5 Scheduling and shift management<\/strong><\/h3>\n\n\n\n<p>This is WIW\u2019s main value proposition.<\/p>\n\n\n\n<p>Key tools include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\ud83e\udde9 <strong>Drag-and-drop<\/strong> schedule builder<\/li><li>\ud83d\udccb <strong>Shift templates<\/strong> for fast reuse<\/li><li>\ud83d\ude4b <strong>Open shifts<\/strong> staff can claim<\/li><li>\ud83d\udd01 <strong>Copy shifts<\/strong> week-to-week<\/li><li>\ud83d\udee0\ufe0f <strong>Bulk editing<\/strong> for multiple shifts<\/li><\/ul>\n\n\n\n<p>Managers can also print or export schedules and post unpublished drafts to review later. This is ideal for managers building complex schedules but not ready to finalize.<\/p>\n\n\n\n<p>Employees get:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\ud83d\udcf2 <strong>Real-time mobile notifications<\/strong><\/li><li>\ud83d\udc40 <strong>Visibility<\/strong> into upcoming shifts<\/li><li>\u2705 <strong>Accept<\/strong> or decline posted shifts<\/li><\/ul>\n\n\n\n<p>The interface is visual and intuitive\u2014but not customizable. Complex organizations with layered shift rules or multiple teams may find limitations.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>\ud83d\udccd Attendance management<\/strong><\/h3>\n\n\n\n<p>WIW supports attendance rules, such as:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>\ud83d\udccc GPS clock-in restrictions<\/strong> (only near approved worksites)<\/li><li><strong>\ud83d\udcbb Mobile vs. desktop clock-in options<\/strong><\/li><li><strong>\u23f0 Late clock-in alerts<\/strong><\/li><li><strong>\ud83d\udeab No-show detection<\/strong><\/li><\/ul>\n\n\n\n<p>When enabled, this feature prevents employees from clocking in unless they\u2019re physically near the work location. It helps prevent fraud but doesn\u2019t offer continuous GPS tracking like some competitors.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83d\udcac Messaging and communication<\/h3>\n\n\n\n<p>WIW offers both 1:1 messaging and group announcements.<\/p>\n\n\n\n<p><strong>Benefits include:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\ud83d\udce9 Replaces scattered texts or emails<\/li><li>\ud83d\udd14 Sends push alerts for new messages<\/li><li>\ud83d\udc65 Enables group chats and channels<\/li><\/ul>\n\n\n\n<p>It\u2019s useful for sharing new shift postings or alerting about last-minute changes. However, it\u2019s less robust than Slack-style tools and lacks threaded conversations or message pinning.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83d\uddd3\ufe0f Time-off and availability<\/h3>\n\n\n\n<p>One of WIW\u2019s best strengths is simplifying availability and PTO.<\/p>\n\n\n\n<p><strong>Employees can:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\ud83d\udcf2 Request time off via the app<\/li><li>\ud83d\udd01 Set recurring availability preferences<\/li><\/ul>\n\n\n\n<p><strong>Managers can:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\u2705 Instantly approve or deny requests<\/li><li>\ud83d\udc40 View schedule gaps at a glance<\/li><li>\ud83d\udeab Avoid manual back-and-forth<\/li><\/ul>\n\n\n\n<p><strong>Pro tip:<\/strong> Teams with many part-time or student staff will appreciate how this cuts down on endless DMs and sticky note requests.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">\ud83d\udcca <strong>Reports and integrations<\/strong><\/h3>\n\n\n\n<p>When I Work supports reporting around:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\ud83d\udd52 Hours worked<\/li><li>\ud83d\udcc8 Attendance trends<\/li><li>\ud83c\udfd6\ufe0f PTO vs worked time<\/li><li>\ud83d\udccb Shift request trends<\/li><\/ul>\n\n\n\n<p>\ud83d\udce4 You can export reports as CSV or connect via integrations. Native integrations include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\ud83d\udcb5 <strong>Payroll:<\/strong> Gusto, QuickBooks, ADP, OnPay<\/li><li>\ud83e\uddfe<strong> POS<\/strong>: Square<\/li><li>\ud83d\udd17 <strong>Business ops<\/strong>: Zapier, Gigwage, etc.<\/li><\/ul>\n\n\n\n<p>\u26a0\ufe0f These are useful but limited in scope, particularly when it comes to advanced operational reporting. Users seeking detailed metrics\u2014such as individual employee productivity by task, regional compliance reports, or cost-per-shift analysis\u2014may need to use third-party tools or manually compile this data outside the platform.<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Pros and Cons of Using When I Work<\/h2>\n\n\n\n<p><strong>\u2705 Pros<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Simple scheduling UI<\/li><li>Solid team messaging tools<\/li><li>Basic time tracking built-in<\/li><li>Helpful mobile features<\/li><li>Competitive pricing at lower tiers<\/li><\/ul>\n\n\n\n<p><strong>\u274c Cons<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Buggy<\/strong> mobile app experience<\/li><li><strong>No advanced tracking <\/strong>(e.g., GPS, segmented mileage)<\/li><li><strong>No legal compliance tools <\/strong>(e.g., meal break attestations)<\/li><li><strong>Limited<\/strong> analytics and reporting depth<\/li><\/ul>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Pricing: How Much Does When I Work Cost?<\/h2>\n\n\n\n<style>\n  table {\n    width: 100%;\n    border-collapse: collapse;\n    margin: 1em 0;\n    font-family: sans-serif;\n  }\n  th, td {\n    border: 1px solid #ccc;\n    padding: 0.6em;\n    text-align: left;\n    vertical-align: top;\n  }\n  th {\n    background-color: #f5f5f5;\n  }\n  tr:nth-child(even) {\n    background-color: #fafafa;\n  }\n<\/style>\n\n<table>\n  <thead>\n    <tr>\n      <th>\ud83d\udcbc Plan<\/th>\n      <th>\ud83d\udcb0 Price<\/th>\n      <th>\u2728 Key features<\/th>\n    <\/tr>\n  <\/thead>\n  <tbody>\n    <tr>\n      <td>Essentials<\/td>\n      <td>$1.50\/user\/month<\/td>\n      <td>\ud83d\udcc6 Scheduling, \u23f1\ufe0f time tracking, \ud83d\udcac team messaging<\/td>\n    <\/tr>\n    <tr>\n      <td>Pro<\/td>\n      <td>$3.00\/user\/month<\/td>\n      <td>\ud83d\udee1\ufe0f Role permissions, \ud83d\udcca custom reporting, \ud83c\udf0d multi-location support<\/td>\n    <\/tr>\n    <tr>\n      <td>Premium<\/td>\n      <td>$5.00\/user\/month<\/td>\n      <td>\ud83d\udd0c API integrations, \ud83d\udd10 SSO, \ud83e\udd16 automation, \ud83d\ude80 scale<\/td>\n    <\/tr>\n  <\/tbody>\n<\/table>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\"><p><strong>Add-on:<\/strong> Payroll costs $39\/month + $6\/user if added.<\/p><\/blockquote>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">A Better Alternative: Why Shifts by Everhour Might Be a Better Fit<\/h2>\n\n\n\n<p>While WIW handles the basics, <strong>Shifts by Everhour<\/strong> is a better choice for teams that:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\u26a1 Need intuitive and fast scheduling<\/li><li>\ud83d\uddb1\ufe0f Want drag-and-drop simplicity with deeper controls<\/li><li>\u23f1\ufe0f Prefer built-in time tracking, approval workflows, and reporting<\/li><li>\ud83d\udcf1 Care about stable performance on mobile<\/li><li>\ud83d\ude80 Need fast setup and visual clarity<\/li><\/ul>\n\n\n\n<p><strong>Shifts by Everhour<\/strong> offers:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>\ud83d\udcc5 Clear weekly &amp; daily shift views<\/li><li>\ud83d\udc65 Real-time team availability<\/li><li>\ud83c\udfd6\ufe0f Time-off tracking with approval flows<\/li><li>\ud83d\udcb0 Budgeting tools &amp; labor cost estimates<\/li><li>\ud83d\udd12 Shared or private views by role or location<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"681\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2024\/11\/shifts-schedule-1.jpg\" alt=\"deputy scheduling: reviewing your all-in-one workforce solution\" class=\"wp-image-48830\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2024\/11\/shifts-schedule-1.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2024\/11\/shifts-schedule-1-300x200.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2024\/11\/shifts-schedule-1-768x511.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\"><p>Shifts by Everhour also avoids the mobile lags and crashes reported with WIW. Admins can manage team changes in seconds and share updates instantly. <strong>Try Shifts by Everhour if your current tool feels too clunky, too limited, or too outdated.<\/strong><\/p><\/blockquote>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">When I Work vs Shifts by Everhour: Quick Comparison<\/h2>\n\n\n\n<style>\n  table {\n    width: 100%;\n    border-collapse: collapse;\n    margin: 1em 0;\n    font-family: sans-serif;\n  }\n  th, td {\n    border: 1px solid #ccc;\n    padding: 0.6em;\n    text-align: left;\n    vertical-align: top;\n  }\n  th {\n    background-color: #f5f5f5;\n  }\n  tr:nth-child(even) {\n    background-color: #fafafa;\n  }\n<\/style>\n\n<table>\n  <thead>\n    <tr>\n      <th>Feature<\/th>\n      <th>When I Work<\/th>\n      <th>Shifts by Everhour<\/th>\n    <\/tr>\n  <\/thead>\n  <tbody>\n    <tr>\n      <td>Drag-and-drop scheduling<\/td>\n      <td>\u2705<\/td>\n      <td>\u2705<\/td>\n    <\/tr>\n    <tr>\n      <td>Time tracking<\/td>\n      <td>\u2705<\/td>\n      <td>\u2705 (via Everhour)<\/td>\n    <\/tr>\n    <tr>\n      <td>PTO &amp; availability<\/td>\n      <td>\u2705<\/td>\n      <td>\u2705<\/td>\n    <\/tr>\n    <tr>\n      <td>Budgeting &amp; cost forecasts<\/td>\n      <td>\u274c<\/td>\n      <td>\u2705<\/td>\n    <\/tr>\n    <tr>\n      <td>Mobile stability<\/td>\n      <td>\u26a0\ufe0f Buggy<\/td>\n      <td>\u2705 Smooth<\/td>\n    <\/tr>\n    <tr>\n      <td>Legal compliance tools<\/td>\n      <td>\u274c<\/td>\n      <td>\u2705 (Everhour add-ons)<\/td>\n    <\/tr>\n    <tr>\n      <td>Reporting &amp; exports<\/td>\n      <td>Basic<\/td>\n      <td>Advanced<\/td>\n    <\/tr>\n    <tr>\n      <td>Setup time<\/td>\n      <td>Medium<\/td>\n      <td>Fast<\/td>\n    <\/tr>\n    <tr>\n      <td>Visual clarity<\/td>\n      <td>Moderate<\/td>\n      <td>High<\/td>\n    <\/tr>\n  <\/tbody>\n<\/table>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">FAQs<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Does When I Work support continuous GPS tracking?<\/strong><\/h3>\n\n\n\n<p>No. WIW only uses location data during clock-in\/out. For GPS tracking, you&#8217;d need a separate solution.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Can employees clock in offline with When I Work?<\/strong><\/h3>\n\n\n\n<p>No. Internet is required. Some alternatives like Everhour support offline capabilities for time tracking.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What industries benefit most from Shifts by Everhour?<\/strong><\/h3>\n\n\n\n<p>Marketing agencies, service teams, hybrid workforces, remote teams, and tech firms using Everhour.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Does Shifts by Everhour integrate with payroll tools?<\/strong><\/h3>\n\n\n\n<p>Yes\u2014connects with QuickBooks, Xero, Gusto, and more.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Which app has better mobile reliability?<\/strong><\/h3>\n\n\n\n<p>Shifts by Everhour offers smoother mobile performance with fewer issues reported.<\/p>\n\n\n\n<figure class=\"wp-block-pullquote\"><blockquote><p><strong>Try Shifts by Everhour free<\/strong> and build smarter schedules with less friction.<\/p><\/blockquote><\/figure>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">When I Work Review: Is It Still Worth It?<\/h2>\n\n\n\n<p>When I Work is still a functional solution for basic team scheduling. But for companies that value performance, clarity, better reporting, and cost forecasting\u2014which many businesses use to reduce scheduling-related overspending by analyzing shift trends and labor efficiency\u2014<strong>Shifts by Everhour<\/strong> may be a smarter long-term investment.<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<style type=\"text\/css\">\n\t#everhour-advanced-banner-block_6890b5fd3ff2f {\n\ttext-align:left;\n\tbackground-color:#fff6f4;\n\tbackground-position:right bottom;\n\tbackground-repeat:no-repeat;\n\tbackground-size:contain;\n\tbackground-image: url(https:\/\/everhour.com\/blog\/wp-content\/uploads\/2024\/12\/conversion-block-shifts@2x.png);\n}\n#everhour-advanced-banner-block_6890b5fd3ff2f .everhour-advanced-banner__title {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6890b5fd3ff2f .everhour-advanced-banner__subtitle {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6890b5fd3ff2f .everhour-advanced-banner__cta {\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6890b5fd3ff2f .everhour-advanced-banner__cta .button {\n\tborder-color:#000000;\n\tbackground-color:#000000;\n\tcolor:#FFFFFF;\n\tbox-shadow:0 3px 10px 0 rgba(0, 0, 0, 0.51), inset 0 3px 20px 0 rgba(0, 0, 0, 0.3);;\n}\n#everhour-advanced-banner-block_6890b5fd3ff2f .everhour-advanced-banner__cta .button:hover, #everhour-advanced-banner-block_6890b5fd3ff2f .everhour-advanced-banner__cta .button:active, #everhour-advanced-banner-block_6890b5fd3ff2f .everhour-advanced-banner__cta .button:active:hover {\n\tbackground-color:rgba(255,255,255,0);\n\tcolor:#000000;\n\tbox-shadow:button_hover_shadow;\n}\n#everhour-advanced-banner-block_6890b5fd3ff2f .everhour-advanced-banner__cta .button:active {\n\ttransform:translateY(2px);\n}\n@media (max-width: 480px) {#everhour-advanced-banner-block_6890b5fd3ff2f {background-image: initial;}}<\/style>\n\n<div class=\"everhour-advanced-banner-container\">\n\t<div id=\"everhour-advanced-banner-block_6890b5fd3ff2f\" class=\"everhour-advanced-banner banner-style-horizontal button-style-lash\">\n\t\t<div class=\"everhour-advanced-banner__content\">\n\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__title\">Build the work schedule in minutes.<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__subtitle\">\u2714\ufe0f Easily create schedules<br>\u2714\ufe0f Track time<br>\u2714\ufe0f Communicate with your team<br>\u2714\ufe0f Simplify your workflow<br>\u2714\ufe0f Reduce costs<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__cta\">\n\t\t\t\t\t<a href=\"https:\/\/everhour.com\/shifts\" class=\"button button--lg button--solid action-button\" type=\"button\" target=\"_blank\">\n\t\t\t\t\t\tIt&#039;s FREE to try!\t\t\t\t\t<\/a>\n\n\t\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"21\" height=\"42\" viewBox=\"0 0 21 42\"><g fill=\"none\" fill-rule=\"evenodd\"><g fill=\"#000000\">\n\t\t\t\t\t\t<path d=\"M210.6 174.792c.347-.21.627.01.936.16 2.852 1.383 5.205 3.413 7.392 5.661.503.517.904 1.096 1.072 1.824.087.377.478.73.018 1.109-.505.415-.922.106-1.316-.187-1.238-.919-2.465-1.852-3.697-2.78-.876-.65-1.73-1.328-2.62-1.957-1.034-.73-2.005-1.461-1.93-2.933.015-.316-.248-.659.145-.897zm1.924-13.103c-.114-.65.046-.87.645-.79 3.098.413 6.23.233 9.334.553 1.429.147 2.838.361 4.07 1.172.369.257.648.59.912.936l.314.418.161.207c.246.306.389.543.17.886-.213.332-.474.575-.923.496-.777-.137-1.555-.281-2.338-.375-3.02-.362-6.049-.672-9.066-1.069-1.503-.197-2.948-.543-3.28-2.434zm11.358-19.193c1.025-.282 1.41.91 2.285 1.01.124.015.026.336-.063.507-.151.292-.468.495-.48.92.335.106.513-.038.696-.166.201-.14.382-.48.657-.235.265.235.122.585-.02.838-.163.287-.389.552-.629.783-.895.866-2.051 1.083-3.221 1.184-3.752.325-7.514.457-11.277.569-1.811.054-1.924-.038-2.602-1.613-.66-1.53-.66-1.531 1.053-1.838.296-.053.595-.09.892-.147 1.402-.268 2.82-.432 4.24-.573l1.706-.165c2.274-.218 4.544-.464 6.763-1.074z\" transform=\"translate(-208 -142)\"\/>\n\t\t\t\t\t\t<\/g><\/g><\/svg>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p>You get fewer bugs, deeper visibility, easier controls, and tight integration with Everhour\u2019s full platform.<\/p>\n\n\n\n<p><strong>Try Shifts by Everhour free<\/strong> and see what modern employee scheduling looks like.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Scheduling employees is tough\u2014no matter your team size. Whether you&#8217;re running a small business or managing multiple locations, shift planning can make or break your day. This When I Work review looks at it with fresh eyes: what&#8217;s new, what works, and where it still lags behind. We focus on real-world use, recent updates, and [&hellip;]<\/p>\n","protected":false},"author":55,"featured_media":60360,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[136,166],"tags":[],"class_list":["post-60346","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-software-reviews","category-shift-scheduling"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>When I Work Review: Features, Pricing &amp; Better Alternative for Employee Scheduling<\/title>\n<meta name=\"description\" content=\"Is When I Work still the best employee scheduling software? 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