{"id":52860,"date":"2025-01-23T17:49:09","date_gmt":"2025-01-23T14:49:09","guid":{"rendered":"https:\/\/everhour.com\/blog\/?p=52860"},"modified":"2025-01-23T17:50:03","modified_gmt":"2025-01-23T14:50:03","slug":"introducing-documents","status":"publish","type":"post","link":"https:\/\/everhour.com\/blog\/introducing-documents\/","title":{"rendered":"Introducing Documents: Simple Yet Powerful Knowledge Hub"},"content":{"rendered":"\n<p>Today we\u2019re thrilled to introduce <strong>Documents<\/strong>. This feature is designed to help you organize team knowledge, streamline collaboration, and manage everything from project notes to company policies\u2014all within a single tool.<\/p>\n\n\n\n<p>Whether you\u2019ve been juggling between <strong>Google Docs<\/strong>, <strong>Apple Notes<\/strong>, or specialized tools like <strong>Bear<\/strong>, <strong>Slite<\/strong>, or <strong>Evernote<\/strong>, you know how challenging it can be to keep everything in one place. Many project management systems, like <strong>Asana<\/strong> or <strong>Jira<\/strong>, have built-in note tools, but they often come with limitations\u2014notes tied to specific projects, complicated enterprise-level setups, or extra costs.<\/p>\n\n\n\n<p>We\u2019re bringing a simpler, team-centric solution that lives within Everhour, and super easy to use, without extra costs.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>How It Works<\/strong><\/h4>\n\n\n\n<p>Using Documents is as simple as it gets:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"668\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.35\u202fPM-1-1024x668.png\" alt=\"introducing documents: a simple and powerful knowledge hub for your team\" class=\"wp-image-52861\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.35\u202fPM-1-1024x668.png 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.35\u202fPM-1-300x196.png 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.35\u202fPM-1-768x501.png 768w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.35\u202fPM-1-1536x1002.png 1536w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.35\u202fPM-1.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>\ud83d\udcc2 Folder Structure:<\/strong> The left panel shows your document tree. You can expand, collapse, or rearrange folders and move documents between them with drag-and-drop functionality. <\/li><li><strong>\ud83d\udcdd Content Area:<\/strong> The right panel displays the selected folder or document. Whether you\u2019re creating a checklist, drafting a policy, or documenting team workflows, it\u2019s all just a click away.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"668\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.47\u202fPM-1-1024x668.png\" alt=\"introducing documents: a simple and powerful knowledge hub for your team\" class=\"wp-image-52862\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.47\u202fPM-1-1024x668.png 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.47\u202fPM-1-300x196.png 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.47\u202fPM-1-768x501.png 768w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.47\u202fPM-1-1536x1002.png 1536w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.47\u202fPM-1-2048x1335.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>\ud83d\udd12 Permissions:<\/strong> Permissions are set at the <strong>top-level folder<\/strong>:<ul><li><strong>Restricted<\/strong>: Private to the creator by default (you can add specific users, groups, or roles).<\/li><li><strong>Everyone Viewer<\/strong>: Accessible to everyone in the team for viewing.<\/li><li><strong>Everyone Editor<\/strong>: Accessible to everyone in the team for editing.<br>Subfolders and documents automatically inherit the parent folder\u2019s permissions.<\/li><\/ul><\/li><\/ul>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Getting Started with Documents<\/strong><\/h4>\n\n\n\n<p>To make onboarding even easier, we\u2019ve preloaded a <strong>sample folder<\/strong> called &#8220;\ud83d\udcda Welcome Guide&#8221; with example documents to showcase how the feature works. Here\u2019s what you\u2019ll find:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"668\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.40\u202fPM-1-1024x668.png\" alt=\"introducing documents: a simple and powerful knowledge hub for your team\" class=\"wp-image-52863\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.40\u202fPM-1-1024x668.png 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.40\u202fPM-1-300x196.png 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.40\u202fPM-1-768x501.png 768w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.40\u202fPM-1-1536x1002.png 1536w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/Screenshot-2025-01-23-at-4.13.40\u202fPM-1-2048x1335.png 2048w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Intro:<\/strong> A quick overview of Documents.<\/li><li><strong>Example: Developer Job Post:<\/strong> Learn how to structure job postings and recruitment workflows.<\/li><li><strong>Example: Time Off Policy:<\/strong> See how to clearly document company policies.<\/li><li><strong>Example: New Hire Checklist:<\/strong> Explore how onboarding tasks can be managed with ease.<\/li><\/ul>\n\n\n\n<p>These examples ensure you won\u2019t face an empty screen when you start using Documents. Instead, you\u2019ll have a helpful guide to inspire you.<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Turn It Off If You Don\u2019t Need It<\/strong><\/h4>\n\n\n\n<p>While Documents is enabled by default, you can disable it in the <strong>Apps<\/strong> section of Everhour settings if it\u2019s not needed. But we\u2019re confident you\u2019ll find it to be an indispensable tool for your team!<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>What\u2019s Next?<\/strong><\/h4>\n\n\n\n<p>This is just the <strong>first version<\/strong> of Documents, and we\u2019re already working on exciting improvements. For example, <strong>inline images<\/strong> are coming soon, and we\u2019re actively gathering feedback to shape the future of this feature.<\/p>\n\n\n\n<p>As always, we\u2019d love to hear your feedback\u2014both constructive suggestions and positive comments (our team appreciates hearing the good stuff, too!). Thanks for being part of our journey as we continue to make Everhour better for you.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Today we\u2019re thrilled to introduce Documents. This feature is designed to help you organize team knowledge, streamline collaboration, and manage everything from project notes to company policies\u2014all within a single tool. Whether you\u2019ve been juggling between Google Docs, Apple Notes, or specialized tools like Bear, Slite, or Evernote, you know how challenging it can be [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[131],"tags":[],"class_list":["post-52860","post","type-post","status-publish","format-standard","hentry","category-product-updates"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Introducing Documents: Simple Yet Powerful Knowledge Hub &#8211; Time Tracking &amp; Project Management Blog<\/title>\n<meta name=\"description\" content=\"Documents is your team\u2019s new hub for organizing notes, policies, and workflows. Simple, collaborative, and built right into your workflow!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/everhour.com\/blog\/introducing-documents\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Introducing Documents: Simple Yet Powerful Knowledge Hub &#8211; Time Tracking &amp; Project Management Blog\" \/>\n<meta property=\"og:description\" content=\"Documents is your team\u2019s new hub for organizing notes, policies, and workflows. 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