{"id":43806,"date":"2026-06-19T10:38:00","date_gmt":"2026-06-19T07:38:00","guid":{"rendered":"https:\/\/everhour.com\/blog\/?p=43806"},"modified":"2026-07-29T15:59:04","modified_gmt":"2026-07-29T12:59:04","slug":"project-cost-management-software","status":"publish","type":"post","link":"https:\/\/everhour.com\/blog\/project-cost-management-software\/","title":{"rendered":"Best Project Cost Management Software in 2026 (Free &#038; Online Options)"},"content":{"rendered":"\n<p>Project cost management software helps businesses estimate, track, and control project costs throughout the project lifecycle. It combines budgeting, expense tracking, labour costs, resource allocation, forecasting, and reporting to help teams stay on budget and improve profitability. In this guide, we compare the best project cost management software for agencies, construction companies, small businesses, professional services, and other project-based teams.<\/p>\n\n\n\n\n\n<style type=\"text\/css\">\n\t#everhour-advanced-banner-block_6426fdc64c4f9 {\n\ttext-align:left;\n\tbackground-color:#f6f5f4;\n\tbackground-position:right bottom;\n\tbackground-repeat:no-repeat;\n\tbackground-size:contain;\n\tbackground-image: url(https:\/\/everhour.com\/blog\/wp-content\/uploads\/2024\/12\/vertical-banner-1@2x.png);\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__title {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__subtitle {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta {\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button {\n\tborder-color:#000000;\n\tbackground-color:#000000;\n\tcolor:#FFFFFF;\n\tbox-shadow:0 3px 10px 0 rgba(0, 0, 0, 0.51), inset 0 3px 20px 0 rgba(0, 0, 0, 0.3);;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:hover, #everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:active, #everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:active:hover {\n\tbackground-color:rgba(255,255,255,0);\n\tcolor:#000000;\n\tbox-shadow:button_hover_shadow;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:active {\n\ttransform:translateY(2px);\n}\n@media (max-width: 480px) {#everhour-advanced-banner-block_6426fdc64c4f9 {background-image: initial;}}<\/style>\n\n<div class=\"everhour-advanced-banner-container\">\n\t<div id=\"everhour-advanced-banner-block_6426fdc64c4f9\" class=\"everhour-advanced-banner banner-style-vertical banner-position-right button-style-lash\">\n\t\t<div class=\"everhour-advanced-banner__content\">\n\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__title\">Seamlessly track time inside your favorite project management tool<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__cta\">\n\t\t\t\t\t<a href=\"https:\/\/everhour.com?utm_source=blog-article&#038;utm_medium=banner&#038;utm_campaign=general-vertical\" class=\"button button--lg button--solid action-button\" type=\"button\" target=\"_blank\">\n\t\t\t\t\t\tIt&#039;s Free to try!\t\t\t\t\t<\/a>\n\n\t\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"21\" height=\"42\" viewBox=\"0 0 21 42\"><g fill=\"none\" fill-rule=\"evenodd\"><g fill=\"#000000\">\n\t\t\t\t\t\t<path d=\"M210.6 174.792c.347-.21.627.01.936.16 2.852 1.383 5.205 3.413 7.392 5.661.503.517.904 1.096 1.072 1.824.087.377.478.73.018 1.109-.505.415-.922.106-1.316-.187-1.238-.919-2.465-1.852-3.697-2.78-.876-.65-1.73-1.328-2.62-1.957-1.034-.73-2.005-1.461-1.93-2.933.015-.316-.248-.659.145-.897zm1.924-13.103c-.114-.65.046-.87.645-.79 3.098.413 6.23.233 9.334.553 1.429.147 2.838.361 4.07 1.172.369.257.648.59.912.936l.314.418.161.207c.246.306.389.543.17.886-.213.332-.474.575-.923.496-.777-.137-1.555-.281-2.338-.375-3.02-.362-6.049-.672-9.066-1.069-1.503-.197-2.948-.543-3.28-2.434zm11.358-19.193c1.025-.282 1.41.91 2.285 1.01.124.015.026.336-.063.507-.151.292-.468.495-.48.92.335.106.513-.038.696-.166.201-.14.382-.48.657-.235.265.235.122.585-.02.838-.163.287-.389.552-.629.783-.895.866-2.051 1.083-3.221 1.184-3.752.325-7.514.457-11.277.569-1.811.054-1.924-.038-2.602-1.613-.66-1.53-.66-1.531 1.053-1.838.296-.053.595-.09.892-.147 1.402-.268 2.82-.432 4.24-.573l1.706-.165c2.274-.218 4.544-.464 6.763-1.074z\" transform=\"translate(-208 -142)\"\/>\n\t\t\t\t\t\t<\/g><\/g><\/svg>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">How We Evaluated These Tools<\/h2>\n\n\n\n<p>We evaluated each platform based on the features businesses need to estimate, track, and control project costs effectively. Our assessment included budgeting, expense tracking, labour cost management, forecasting, reporting, integrations, ease of use, pricing, and overall value for different types of businesses. Pricing and feature availability were verified on each vendor&#8217;s website in July 2026. We also considered user feedback from G2 and Capterra alongside our own product research.<\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\">\n<p><strong>Disclosure:<\/strong> Everhour is our product and appears first on this list. We\u2019ve aimed to review every tool fairly, including where another platform may be a better fit depending on your business needs.<\/p>\n<\/blockquote>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>What Is Project Cost Management Software?<\/strong><\/h2>\n\n\n\n<p>Project cost management software helps businesses stay on top of project budgets from planning through completion. It combines budgeting, expense tracking, labour costs, forecasting, and reporting in one place, giving teams a clearer picture of where money is being spent\u2014and where projects risk going over budget.<\/p>\n\n\n\n<p>Core features typically include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Budget planning and cost estimation<\/li>\n\n\n\n<li>Expense tracking<\/li>\n\n\n\n<li>Cost forecasting<\/li>\n\n\n\n<li>Budget vs. actual reporting<\/li>\n\n\n\n<li>Time and labour cost tracking<\/li>\n\n\n\n<li>Resource allocation<\/li>\n\n\n\n<li>Profitability reporting<\/li>\n\n\n\n<li>Integrations with project management software<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Who Needs Project Cost Management Software?<\/h2>\n\n\n\n<p>Project cost management software is useful for any business that delivers work through projects, helping teams control costs, improve profitability, and make better budgeting decisions. It&#8217;s especially valuable for:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Agencies<\/strong> managing billable hours, client budgets, and project profitability.<\/li>\n\n\n\n<li><strong>Construction companies<\/strong> tracking labour, materials, subcontractors, and change orders.<\/li>\n\n\n\n<li><strong>IT and software teams<\/strong> estimating development costs, allocating resources, and monitoring project budgets.<\/li>\n\n\n\n<li><strong>Engineering and consulting firms<\/strong> billing clients by time while keeping projects within budget.<\/li>\n\n\n\n<li><strong>Small businesses<\/strong> replacing spreadsheets with automated budgeting, reporting, and expense tracking.<\/li>\n\n\n\n<li><strong>Professional service businesses<\/strong> that rely on accurate forecasting, invoicing, and resource planning to maximize margins.<\/li>\n<\/ul>\n\n\n\n<p>While every organization has different requirements, the goal is the same: gain clear visibility into project costs, identify budget risks early, and understand where project money is being spent before costs get out of control.<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Breakdown of the Best Project Cost Management Software<\/h2>\n\n\n\n<p>The platforms below serve different types of businesses. Some focus on project budgeting and labour costs, while others specialize in resource planning or construction cost management.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>Need<\/th><th>Best software<\/th><th>Why<\/th><\/tr><\/thead><tbody><tr><td>Agencies<\/td><td>Everhour<\/td><td>Time tracking + project budgets<\/td><\/tr><tr><td>Resource planning<\/td><td>Runn<\/td><td>Forecasting and capacity planning<\/td><\/tr><tr><td>Small businesses<\/td><td>Zoho Projects<\/td><td>Affordable budgeting<\/td><\/tr><tr><td>All-in-one PM<\/td><td>ClickUp<\/td><td>Custom dashboards and cost tracking<\/td><\/tr><tr><td>Marketing teams<\/td><td>Monday.com<\/td><td>Workflow automation<\/td><\/tr><tr><td>Residential construction<\/td><td>Buildertrend<\/td><td>Estimates and budgeting<\/td><\/tr><tr><td>Enterprise construction<\/td><td>Procore<\/td><td>Financial management and change orders<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">Free plans available<\/h4>\n\n\n\n<p>Several tools in this comparison offer free plans or free trials:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Everhour \u2014 Free plan for individuals and small teams.<\/li>\n\n\n\n<li>ClickUp \u2014 Free Forever plan.<\/li>\n\n\n\n<li>Zoho Projects \u2014 Free for up to five users.<\/li>\n\n\n\n<li>Runn \u2014 Free plan for small teams.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Best Project Cost Management Tools<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Everhour<\/h3>\n\n\n\n<p>Everhour is a <a href=\"https:\/\/everhour.com\/\" type=\"link\" id=\"https:\/\/everhour.com\/\">time tracker<\/a> that helps businesses track project costs by combining time tracking, budgeting, and reporting in one platform. Teams can monitor labour costs, compare estimated versus actual budgets, and understand project profitability without leaving their project management software. With native integrations for tools like <a href=\"https:\/\/everhour.com\/integrations\/asana\" type=\"link\" id=\"https:\/\/everhour.com\/integrations\/asana\">Asana<\/a>, <a href=\"https:\/\/everhour.com\/integrations\/clickup\" type=\"link\" id=\"https:\/\/everhour.com\/integrations\/clickup\">ClickUp<\/a>, <a href=\"https:\/\/everhour.com\/integrations\/jira\" type=\"link\" id=\"https:\/\/everhour.com\/integrations\/jira\">Jira<\/a>, <a href=\"https:\/\/everhour.com\/integrations\/notion-time-tracking\" type=\"link\" id=\"https:\/\/everhour.com\/integrations\/notion-time-tracking\">Notion<\/a>, and <a href=\"https:\/\/everhour.com\/integrations\/monday\" type=\"link\" id=\"https:\/\/everhour.com\/integrations\/monday\">Monday.com<\/a>, it&#8217;s particularly well suited to agencies, <a href=\"https:\/\/everhour.com\/industries\/consulting-time-tracking\" type=\"link\" id=\"https:\/\/everhour.com\/industries\/consulting-time-tracking\">consultants<\/a>, software teams, and other project-based businesses.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full no-border\"><a href=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/09\/everhour-timesheet.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"656\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/09\/everhour-timesheet.jpg\" alt=\"8 best timesheet software tools for efficient time tracking\" class=\"wp-image-32689\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/09\/everhour-timesheet.jpg 1000w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/09\/everhour-timesheet-300x197.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/09\/everhour-timesheet-768x504.jpg 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/a><\/figure>\n\n\n\n<p><strong>Best for:<\/strong> Agencies, <a href=\"https:\/\/everhour.com\/industries\/professional-services-time-tracking\" type=\"link\" id=\"https:\/\/everhour.com\/industries\/professional-services-time-tracking\" target=\"_blank\" rel=\"noreferrer noopener\">professional services<\/a>, and remote teams<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Key features<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Time and labour cost tracking<\/li>\n\n\n\n<li>Budget vs. actual costs<\/li>\n\n\n\n<li>Billable rates and invoicing<\/li>\n\n\n\n<li>Project profitability reports<\/li>\n\n\n\n<li>PM integrations<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free plan:<\/strong> Available for individuals and small teams.<\/li>\n\n\n\n<li><strong>Team plan:<\/strong> <strong>$8.50 per user\/month<\/strong> (billed annually).<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Runn<\/h3>\n\n\n\n<p>Runn specializes in resource planning and project forecasting, helping businesses allocate people efficiently while keeping project costs under control. It helps teams forecast workloads, estimate project costs, monitor capacity, and improve project profitability before work begins.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full no-border\"><a href=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/runn-1.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"570\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/runn-1.jpg\" alt=\"runn ()\" class=\"wp-image-71792\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/runn-1.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/runn-1-300x167.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/runn-1-768x428.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><strong>Best for:<\/strong> Resource planning and project cost forecasting<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Key features<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Resource planning<\/li>\n\n\n\n<li>Capacity management<\/li>\n\n\n\n<li>Project budgeting<\/li>\n\n\n\n<li>Cost forecasting<\/li>\n\n\n\n<li>Profitability reporting<\/li>\n\n\n\n<li>Timesheet integration<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free plan:<\/strong> Available for small teams.<\/li>\n\n\n\n<li><strong>Pro plan:<\/strong> Starts at <strong>$7 per user\/month<\/strong>.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Zoho Projects<\/h3>\n\n\n\n<p>Zoho Projects combines project management with budgeting and cost tracking, making it a practical option for small businesses looking for an affordable all-in-one solution. Teams can manage tasks, monitor project budgets, track billable hours, and generate reports without investing in enterprise software.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/05\/zoho-projects-screen.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"600\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/05\/zoho-projects-screen.jpg\" alt=\"trello vs zoho projects: a comprehensive comparison for 2025\" class=\"wp-image-56445\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/05\/zoho-projects-screen.jpg 1000w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/05\/zoho-projects-screen-300x180.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/05\/zoho-projects-screen-768x461.jpg 768w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/a><\/figure>\n\n\n\n<p><strong>Best for:<\/strong> Small businesses and cost-conscious teams<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Key features<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Project budgeting<\/li>\n\n\n\n<li>Time tracking<\/li>\n\n\n\n<li>Expense tracking<\/li>\n\n\n\n<li>Task management<\/li>\n\n\n\n<li>Reporting dashboards<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free plan:<\/strong> Up to 5 users.<\/li>\n\n\n\n<li><strong>Premium:<\/strong> <strong>\u00a34 per user\/month<\/strong>.<\/li>\n\n\n\n<li><strong>Enterprise:<\/strong> <strong>\u00a39 per user\/month<\/strong>.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">ClickUp<\/h3>\n\n\n\n<p>ClickUp is an all-in-one work management platform that supports project budgeting through custom fields, dashboards, and built-in time tracking. While it&#8217;s not dedicated cost management software, its flexibility allows teams to build customized budget tracking workflows alongside project management.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/Project-Cost-Management-2-1.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"447\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/Project-Cost-Management-2-1.jpg\" alt=\"Project Cost Management ()\" class=\"wp-image-71797\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/Project-Cost-Management-2-1.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/Project-Cost-Management-2-1-300x131.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/Project-Cost-Management-2-1-768x335.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><strong>Best for:<\/strong> Businesses wanting an all-in-one project management platform<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Key features<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Custom budget tracking<\/li>\n\n\n\n<li>Time tracking<\/li>\n\n\n\n<li>Dashboards and reporting<\/li>\n\n\n\n<li>Project management<\/li>\n\n\n\n<li>Workflow automation<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free Forever:<\/strong> Available.<\/li>\n\n\n\n<li><strong>Unlimited:<\/strong> <strong>$7 per user\/month<\/strong>.<\/li>\n\n\n\n<li><strong>Business:<\/strong> <strong>$12 per user\/month<\/strong>.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Monday.com<\/h3>\n\n\n\n<p>Monday.com helps teams monitor project budgets alongside tasks, resources, and workflows. Its customizable boards, dashboards, and automations allow businesses to build cost tracking processes that fit their existing operations, making it a popular choice for marketing, operations, and cross-functional teams.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full no-border\"><a href=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/monday-budget-1.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"529\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/monday-budget-1.jpg\" alt=\"monday budget ()\" class=\"wp-image-71804\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/monday-budget-1.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/monday-budget-1-300x155.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/monday-budget-1-768x397.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><strong>Best for:<\/strong> Marketing and operations teams<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Key features<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Budget dashboards<\/li>\n\n\n\n<li>Workflow automation<\/li>\n\n\n\n<li>Resource planning<\/li>\n\n\n\n<li>Time tracking integrations<\/li>\n\n\n\n<li>Project reporting<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Free plan:<\/strong> Available for up to 2 users.<\/li>\n\n\n\n<li><strong>Basic:<\/strong> Starts at <strong>\u00a39 per seat\/month<\/strong>.<\/li>\n\n\n\n<li><strong>Standard:<\/strong> Starts at <strong>\u00a312 per seat\/month<\/strong>.<\/li>\n\n\n\n<li><strong>Pro:<\/strong> Starts at <strong>\u00a319 per seat\/month<\/strong>.<\/li>\n<\/ul>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Buildertrend<\/h3>\n\n\n\n<p>Construction businesses often need more than standard project management software. In addition to budgets and time tracking, they typically manage materials, subcontractors, purchase orders, change orders, and progress billing. The following platforms are designed specifically for construction cost management.<\/p>\n\n\n\n<p>Buildertrend is designed for residential builders, remodelers, and specialty contractors who need to manage project costs alongside scheduling and client communication. It combines estimating, budgeting, change orders, invoicing, and project management in a single platform, helping construction businesses stay on top of project profitability from quote to completion.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><a href=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/buildertrend-project-cost-1.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"592\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/buildertrend-project-cost-1.jpg\" alt=\"buildertrend project cost ()\" class=\"wp-image-71806\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/buildertrend-project-cost-1.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/buildertrend-project-cost-1-300x173.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2026\/06\/buildertrend-project-cost-1-768x444.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><strong>Best for:<\/strong> Residential construction<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Key features<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Cost estimating and budgeting<\/li>\n\n\n\n<li>Change order management<\/li>\n\n\n\n<li>Client portal<\/li>\n\n\n\n<li>Scheduling and task management<\/li>\n\n\n\n<li>Financial reporting<\/li>\n\n\n\n<li>Invoicing and payments<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing<\/strong><\/h4>\n\n\n\n<p>Custom<\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<h3 class=\"wp-block-heading\">Procore<\/h3>\n\n\n\n<p>Procore is an enterprise construction management platform with advanced financial management capabilities. It helps contractors manage budgets, subcontractors, purchase orders, change orders, invoices, and project financials across large, complex construction projects.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><a href=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/06\/procore.jpg\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/06\/procore-1024x576.jpg\" alt=\"best project cost management software in 2025 (free &#038; online options)\" class=\"wp-image-57266\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/06\/procore-1024x576.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/06\/procore-300x169.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/06\/procore-768x432.jpg 768w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/06\/procore.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<p><strong>Best for:<\/strong> Enterprise construction companies<\/p>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Key features<\/strong><\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Construction budgeting<\/li>\n\n\n\n<li>Cost control<\/li>\n\n\n\n<li>Change order management<\/li>\n\n\n\n<li>Vendor and subcontractor management<\/li>\n\n\n\n<li>Financial reporting<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\"><strong>Pricing<\/strong><\/h4>\n\n\n\n<p>Custom<\/p>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>FAQs<\/strong><\/h2>\n\n\n\n<div class=\"schema-faq wp-block-yoast-faq-block\"><div class=\"schema-faq-section\" id=\"faq-question-1785247561956\"><strong class=\"schema-faq-question\">What is project cost management software?<\/strong> <p class=\"schema-faq-answer\">Project cost management software helps businesses estimate, track, and control project costs from planning through completion. It combines budgeting, expense tracking, labour cost tracking, forecasting, reporting, and resource management to help teams stay on budget and improve project profitability.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1785327913488\"><strong class=\"schema-faq-question\">Who should use project cost management software?<\/strong> <p class=\"schema-faq-answer\">Project cost management software is useful for any business that manages projects with budgets and deadlines. It&#8217;s commonly used by agencies, construction companies, engineering firms, consultants, IT teams, professional service businesses, and small businesses that want better visibility into project costs and profitability.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1785327926304\"><strong class=\"schema-faq-question\">What features should project cost management software include?<\/strong> <p class=\"schema-faq-answer\">Look for software that offers budget planning, expense tracking, labour cost management, budget vs. actual reporting, resource allocation, forecasting, profitability reporting, and integrations with project management and accounting tools.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1785327941154\"><strong class=\"schema-faq-question\">Is there free project cost management software?<\/strong> <p class=\"schema-faq-answer\">Yes. Several providers offer free plans or free trials. Everhour, ClickUp, and Zoho Projects all provide free options for smaller teams, while many other platforms let you test premium features before committing to a paid subscription.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1785327980870\"><strong class=\"schema-faq-question\">What&#8217;s the best project cost management software for small businesses?<\/strong> <p class=\"schema-faq-answer\">Small businesses often benefit from tools that combine budgeting, time tracking, and reporting without the complexity of enterprise software. Everhour, Zoho Projects, and ClickUp are popular choices because they offer affordable pricing, straightforward setup, and features that scale as businesses grow.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1785327993320\"><strong class=\"schema-faq-question\">What&#8217;s the best project cost management software for construction?<\/strong> <p class=\"schema-faq-answer\">Construction companies typically need advanced budgeting, change order management, subcontractor tracking, and financial reporting. Buildertrend is well suited to residential construction projects, while Procore is designed for larger commercial and enterprise construction businesses.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1785328004770\"><strong class=\"schema-faq-question\">Can project cost management software track labour costs?<\/strong> <p class=\"schema-faq-answer\">Yes. Most project cost management platforms allow businesses to calculate labour costs using employee hours, billable rates, or internal cost rates. This helps teams compare planned and actual project costs while monitoring profitability throughout the project lifecycle.<\/p> <\/div> <div class=\"schema-faq-section\" id=\"faq-question-1785328039736\"><strong class=\"schema-faq-question\">How is project cost management software different from project management software?<\/strong> <p class=\"schema-faq-answer\">Project management software focuses on planning, assigning, and tracking work, while project cost management software focuses on budgeting, expenses, labour costs, forecasting, and profitability. Many modern platforms combine both capabilities, allowing businesses to manage projects and monitor costs from a single system.<\/p> <\/div> <\/div>\n\n\n\n<hr class=\"wp-block-separator has-css-opacity\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Final Word<\/strong><\/h2>\n\n\n\n<p>If you&#8217;re looking for an easy way to combine time tracking, project budgeting, labour cost tracking, and profitability reporting, <strong>Everhour<\/strong> is a strong place to start. It integrates with popular project management tools, helping teams gain better visibility into project costs without changing the way they already work.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Project cost management software helps businesses estimate, track, and control project costs throughout the project lifecycle. It combines budgeting, expense tracking, labour costs, resource allocation, forecasting, and reporting to help teams stay on budget and improve profitability. In this guide, we compare the best project cost management software for agencies, construction companies, small businesses, professional [&hellip;]<\/p>\n","protected":false},"author":55,"featured_media":43809,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[136,160,149],"tags":[],"class_list":["post-43806","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-software-reviews","category-business-management","category-team-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Best Project Cost Management Software: Free &amp; Cloud-Based for 2026<\/title>\n<meta name=\"description\" content=\"A clear, no-fluff guide to the best project cost management software \u2014 including free tools and online platforms for construction, SaaS, and agency teams.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/everhour.com\/blog\/project-cost-management-software\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Best Project Cost Management Software: Free &amp; Cloud-Based for 2026\" \/>\n<meta property=\"og:description\" content=\"A clear, no-fluff guide to the best project cost management software \u2014 including free tools and online platforms for construction, SaaS, and agency teams.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/everhour.com\/blog\/project-cost-management-software\/\" \/>\n<meta property=\"og:site_name\" content=\"Time Tracking &amp; Project Management Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/everhour\/\" \/>\n<meta property=\"article:published_time\" content=\"2026-06-19T07:38:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-07-29T12:59:04+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2024\/07\/jakub-zerdzicki-ykgLX_CwtDw-unsplash.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1024\" \/>\n\t<meta property=\"og:image:height\" content=\"683\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Maria\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@maria.k\" \/>\n<meta name=\"twitter:site\" content=\"@everhour\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Maria\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/everhour.com\/blog\/project-cost-management-software\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/everhour.com\/blog\/project-cost-management-software\/\"},\"author\":{\"name\":\"Maria\",\"@id\":\"https:\/\/everhour.com\/blog\/#\/schema\/person\/78042939524be6203913e44065f9d2aa\"},\"headline\":\"Best Project Cost Management Software in 2026 (Free &#038; 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It combines budgeting, expense tracking, labour cost tracking, forecasting, reporting, and resource management to help teams stay on budget and improve project profitability.\",\"inLanguage\":\"en-US\"},\"inLanguage\":\"en-US\"},{\"@type\":\"Question\",\"@id\":\"https:\/\/everhour.com\/blog\/project-cost-management-software\/#faq-question-1785327913488\",\"position\":2,\"url\":\"https:\/\/everhour.com\/blog\/project-cost-management-software\/#faq-question-1785327913488\",\"name\":\"Who should use project cost management software?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Project cost management software is useful for any business that manages projects with budgets and deadlines. It's commonly used by agencies, construction companies, engineering firms, consultants, IT teams, professional service businesses, and small businesses that want better visibility into project costs and profitability.\",\"inLanguage\":\"en-US\"},\"inLanguage\":\"en-US\"},{\"@type\":\"Question\",\"@id\":\"https:\/\/everhour.com\/blog\/project-cost-management-software\/#faq-question-1785327926304\",\"position\":3,\"url\":\"https:\/\/everhour.com\/blog\/project-cost-management-software\/#faq-question-1785327926304\",\"name\":\"What features should project cost management software include?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Look for software that offers budget planning, expense tracking, labour cost management, budget vs. actual reporting, resource allocation, forecasting, profitability reporting, and integrations with project management and accounting tools.\",\"inLanguage\":\"en-US\"},\"inLanguage\":\"en-US\"},{\"@type\":\"Question\",\"@id\":\"https:\/\/everhour.com\/blog\/project-cost-management-software\/#faq-question-1785327941154\",\"position\":4,\"url\":\"https:\/\/everhour.com\/blog\/project-cost-management-software\/#faq-question-1785327941154\",\"name\":\"Is there free project cost management software?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Yes. 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Everhour, Zoho Projects, and ClickUp are popular choices because they offer affordable pricing, straightforward setup, and features that scale as businesses grow.\",\"inLanguage\":\"en-US\"},\"inLanguage\":\"en-US\"},{\"@type\":\"Question\",\"@id\":\"https:\/\/everhour.com\/blog\/project-cost-management-software\/#faq-question-1785327993320\",\"position\":6,\"url\":\"https:\/\/everhour.com\/blog\/project-cost-management-software\/#faq-question-1785327993320\",\"name\":\"What's the best project cost management software for construction?\",\"answerCount\":1,\"acceptedAnswer\":{\"@type\":\"Answer\",\"text\":\"Construction companies typically need advanced budgeting, change order management, subcontractor tracking, and financial reporting. 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