What Is an Expense Tracker?<\/h2>\n\n\n\n
An expense tracker is a web and\/or mobile application that helps you monitor and record your expenses. But not all expense trackers are built equal\u2014expense tracking methods vary from handwritten ledgers to feature-rich apps that are accessible from any device as long as it has an internet connection. <\/p>\n\n\n\n Expense trackers give you an accurate representation of your spending habits. <\/p><\/blockquote><\/figure>\n\n\n\n For instance, a personal expense tracker app provides insight into areas where you could do with cost-cutting<\/a> or identify spending patterns that you may not have been aware of previously. Expense-tracking apps have useful features, including expense categorization, receipt scanning and storage, budgeting and goal setting, real-time synchronization, credit card expense tracking, and more. Monitoring spending, tracking purchases, and managing budgets has never been easier!<\/p>\n\n\n\n When choosing the best expense tracker app, you must consider which features you need. Here are some key features to look out for:<\/p>\n\n\n\n Expense categorization<\/strong>: Categorize expenses<\/a> into different categories, such as utilities, office supplies, travel, and other key expense areas. Doing this makes it easier to analyze company spending patterns, allowing you to identify areas of excess spending.<\/p>\n\n\n\n Budgeting and goal-setting:<\/strong> Expense trackers should also offer budgeting and goal-setting features, allowing you to set financial targets and manage budgets effectively. This might look like setting spending limits for different types of expenses or creating a pot of savings for future business investment.<\/p>\n\n\n\n Receipt scanning and storage<\/strong>: The expense tracker you choose should also have receipt scanning and storage features. Easy access to receipts is essential for preparing for tax filings, processing reimbursements, and keeping a detailed record of all business-related transactions.<\/p>\n\n\n\n Real-time synchronization<\/strong>: Many companies operate with multiple bank accounts and credit cards, making it difficult to understand financial health. However, an expense app with real-time synchronization lets you view all financial activity in one place. <\/p>\n\n\n\n Reporting and analytics<\/strong>: One of the most important features of an expense tracker app is reporting and analytics. Having access to detailed reports on spending habits makes it easier for you to identify areas where you can cut costs.<\/p>\n\n\n\n \u2757 When it comes to expense trackers, our reviews are fair and not influenced by payments. <\/p>\n\n\n\n We\u2019ve uncovered the best expense management apps for businesses. Below are our top 14 picks:<\/p>\n\n\n\n \ud83d\udca1 Best for small teams<\/em><\/p>\n\n\n\n Everhour is an intuitive time tracker<\/a> and timesheet app<\/a> designed to streamline and optimize workforce<\/a> management. In addition to being a reliable time tracker, Everhour also includes comprehensive expense-tracking features. Track-work related expenses such as materials, travel, and other costs and attach receipts to record all expenses. But that\u2019s not all\u2014Everhour also offers a work hours tracker<\/a> and attendance tracker<\/a> to ensure working hours are recorded.<\/p>\n\n\n\n Everhour has an intuitive interface, allowing for easy navigation and simple expense tracking without a daunting set-up process.<\/p>\n\n\n\n Free: <\/strong>For up to five users. \ud83d\udca1 Best for freelancers<\/em><\/p>\n\n\n\n Expensify<\/a> is a spending management tool that offers a host of useful features, including one-click receipt scanning, credit card import, corporate card reconciliation, customizable workflows, accounting, HR and travel integrations, and advanced tax tracking. The software is one of the most popular expense trackers available today, with over 10 million users.<\/p>\n\n\n\n Expensify was designed for easy use, ensuring smooth navigation for expense-tracking beginners. The free expense tracker app allows users to track expenses wherever they are, whenever they spend money.<\/p>\n\n\n\n Free<\/strong> \ud83d\udca1 Best for SMEs<\/em><\/p>\n\n\n\n QuickBooks<\/a> is a popular business expense tracker that allows for seamless connection to bank accounts, expense sorting into pre-defined or custom categories, and cash flow tracking features to ensure accurate data.<\/p>\n\n\n\n It\u2019s important to note that QuickBooks has a steeper learning curve than other expense trackers. However, it makes up for this by providing users with resources and tutorials to help them navigate the platform and make the most of all the available features.<\/p>\n\n\n\n Simple start: <\/strong>$9 per month. \ud83d\udca1 Best for client-facing businesses<\/em><\/p>\n\n\n\n FreshBooks<\/a> has powerful and simple expense-tracking features that make tracking business expenses easy. Receive daily spending updates, automatically scan mobile receipts, bill clients for expenses, track project spending, and file your taxes effortlessly when the time comes.<\/p>\n\n\n\n FreshBooks provides a simple user interface alongside a handy mobile app that allows for expense tracking on the go, making it the ideal expense-tracking companion. <\/p>\n\n\n\n Lite: <\/strong>$142.80 per year. \ud83d\udca1 Best for corporate travel<\/em><\/p>\n\n\n\n Manage corporate travel and expense reporting with Zoho Expense<\/a>. Benefit from easy receipt management, which includes the ability to auto-scan receipts, forward them to recipients automatically, and import them from cloud applications. Manage expenses by uploading them to the system and then itemizing, splitting, or adding them as per diem allowances<\/a> (you can learn if per diem is taxable<\/a> here). Finally, track mileage with 100% accuracy and add expenses in the way that suits you best, such as by Android, iPhone, or even your Apple Watch!<\/p>\n\n\n\n Zoho Expense is user-friendly, thanks in part to its dashboard feature. The platform allows users to organize data in a way that makes the most sense to them, providing a comprehensive overview of expense reports at a glance.<\/p>\n\n\n\n Free<\/strong> \ud83d\udca1 Best for real-time expense tracking<\/em><\/p>\n\n\n\n Rydoo<\/a> is an expense-tracking tool with several valuable key features, including on-the-go expense approvals, paperless receipts, rule-setting for groups or people or expense types, real-time expense tracking, and the automatic reconciliation of transactions.<\/p>\n\n\n\n Features like real-time expensing and paperless receipts through the Rydoo web or mobile app make the platform very user-friendly. Plus, the platform connects seamlessly with the tools your team already uses, such as QuickBooks, Xero, Wise, Workday, and TravelPerk.<\/p>\n\n\n\n Essentials: <\/strong>$10 per user per month. \ud83d\udca1 Best for large companies<\/em><\/p>\n\n\n\n SAP Concur<\/a> gives businesses the power to automate and simplify the expense, travel, and accounts payable processes. Submit expenses from anywhere, automate and integrate your accounts payable processes, and capture travel regardless of where it\u2019s booked to control spending and create a financially strong enterprise.<\/p>\n\n\n\n Its intuitive platform, which spans the web and a mobile app, is easy for employees at all levels to navigate. Additionally, SAP Concur supports integrations with several other popular business tools, enhancing its appeal.<\/p>\n\n\n\n SAP Concur will provide you with a tailored quote when you fill in their quote form.<\/p>\n\n\n\n \ud83d\udca1 Best for invoicing<\/em><\/p>\n\n\n\n Wave<\/a> is a money management tool designed for small businesses. The platform empowers users to create beautiful invoices that reflect their business\u2019s branding, automate overdue reminders, set up recurring bills, add notes to terms of service, make online payments, and record transactions ready for tax season.<\/p>\n\n\n\n Wave is a user-friendly platform with a dashboard built with business owners in mind rather than experienced accountants. It provides a comprehensive overview of the business\u2019s financial health without a lengthy set-up process.<\/p>\n\n\n\n Wave\u2019s pricing is determined by the specific service you require. The options are invoicing, accounting, payment, mobile receipts, payroll, and advisors.<\/p>\n\n\n\n \ud83d\udca1 Best for physical receipt scanning<\/em><\/p>\n\n\n\n Shoeboxed<\/a> is primarily a receipt scanner app where users scan physical receipts, and the data is extracted and added to their dashboard. Users can create expense reports that include images of their expenses, which can be exported or shared for tax or reimbursement purposes.<\/p>\n\n\n\n Shoeboxed is popular due to its user-friendliness. With a simple process for sending receipts and viewing data on a visual dashboard, users can track their expenses quickly and easily.<\/p>\n\n\n\n Startup:<\/strong> $18 per month. \ud83d\udca1 Best for controlling employee spending<\/em><\/p>\n\n\n\n Transform team spending with Emburse Spend<\/a>. The platform allows for reviewing and approving employees\u2019 spending requests and customizing card restrictions before spending occurs, providing greater control over business finances. Issue unlimited single-use and recurring virtual cards to team members, auto-reconcile receipts to streamline bookkeeping, and maintain high levels of security at all times. <\/p>\n\n\n\n Emburse Spend is easy to use thanks to its cloud-based corporate card and expense management solution that removes the need for time-consuming expense reporting.<\/p>\n\n\n\n Emburse Spend is priced according to the specific features required and the size of the company using the platform.<\/p>\n\n\n\n \ud83d\udca1 Best for real-time expense reporting<\/em><\/p>\n\n\n\n Abacus<\/a> is a real-time expense reporting tool that allows users to automate team reimbursements, reconcile corporate credit cards, and implement expense policies. Get instant visibility into spending and budgeting, capture accurate expense data from team members, and automate spending policies and approval hierarchies to prevent policy violations. <\/p>\n\n\n\n Abacus has an intuitive user interface, and the application is packed with features that simplify the traditionally complicated expense reporting process. Submitting expenses is easy, as users use their mobile phone or web to submit a photo of the receipt, which is then logged so appropriate action can be taken. <\/p>\n\n\n\n Abacus pricing varies by company size and the features required.<\/p>\n\n\n\n \ud83d\udca1 Best for mobile expense reporting<\/em><\/p>\n\n\n\n ExpensePoint<\/a> is a feature-rich expense reporting tool. The platform offers mileage tracking, a receipt imaging system, credit card integration, data integration, employee reimbursement, and the ability to analyze spending data. For those who need a solution that allows them to track and manage expenses on the go, the ExpensePoint Mobile\u2122 app makes expense reporting easy.<\/p>\n\n\n\n ExpensePoint boasts a user-friendly interface, accessible on the web or via the company\u2019s mobile app, as well as several useful features that simplify the process of creating and approving expenses across global teams. <\/p>\n\n\n\n ExpensePoint offers \u2018all-in\u2019 pricing, meaning you get all the platform\u2019s features for $8.50 per month.<\/p>\n\n\n\n \ud83d\udca1 Best for receipt and document management<\/em><\/p>\n\n\n\n Neat<\/a> provides you with a smarter way to manage receipts and documents. The handy tool allows you to capture receipts and invoices with a snap of a picture and reduce manual data entry with Neat\u2019s patented technology that extracts vital information from documents and turns it into usable data. In addition, you can create custom expense, spending, sales, and income tax reports for easy filing and less headaches when tax season comes around!<\/p>\n\n\n\n Neat offers a user-friendly interface that allows users to upload receipts and other financial documentation, and the platform\u2019s data extraction tool captures all the important information for you, making tracking and managing expenses a breeze.<\/p>\n\n\n\n Neat costs a flat fee of $200 per year, but you can purchase base subscription enhancements such as specialized support and automated insights.<\/p>\n\n\n\n
\n\n\n\n5 Key Features to Look Out For<\/h2>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/overview-of-expense-categories.jpg\")
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\n\n\n\nTop 14 Expense Trackers for Businesses<\/h2>\n\n\n\n
1. Everhour<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/everhour-expenses.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
Lite: <\/strong>$5 per user per month, billed annually, starting at 2 users.
Team: <\/strong>$8.50 per user per month, billed annually, starting at 5 users.<\/p>\n\n\n\n
\n\n\n\n2. Expensify<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/Expensify_02.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
Collect:<\/strong> $10 per user per month.
Control:<\/strong> $18 per user per month.<\/p>\n\n\n\n
\n\n\n\n3. QuickBooks<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/business-overview-cash-flow-feature-qbo-us.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
Essentials: <\/strong>$13.50 per month.
Plus: <\/strong>$19 per month.<\/p>\n\n\n\n
\n\n\n\n4. FreshBooks<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/freshbooks-expenses.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
Plus: <\/strong>$252 <\/strong>per year.
Premium: <\/strong>$462 per year.
Custom: <\/strong>Customize your plan to suit your business needs.<\/p>\n\n\n\n
\n\n\n\n5. Zoho Expense<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/zoho-expenses.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
Standard: <\/strong>$3 per user per month.
Premium: <\/strong>$5 per user per month.
Enterprise: <\/strong>$8 per user per month.<\/p>\n\n\n\n
\n\n\n\n6. Rydoo<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/rydoo-expenses.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
Pro: <\/strong>$12 per user per month.
Enterprise: <\/strong>Contact the Rydoo team.<\/p>\n\n\n\n
\n\n\n\n7. SAP Concur Expense<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/concur-expenses.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
\n\n\n\n8. Wave<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/62d05603a190aa122722cfc4_Payroll_product.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
\n\n\n\n9. Shoeboxed<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/shoeboxed.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
Professional:<\/strong> $36 per month.
Business: <\/strong>$54 per month.<\/p>\n\n\n\n
\n\n\n\n10. Emburse Spend<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/emburse-spend.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
\n\n\n\n11. Abacus<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/abacus.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
\n\n\n\n12. ExpensePoint<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/ExpensePoint.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
\n\n\n\n13. Neat<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/neat-expenses.jpg\")
<\/figure>\n\n\n\n\ud83d\udc69\u200d\ud83d\udcbb User-friendliness<\/h4>\n\n\n\n
\ud83d\udcb8 Pricing<\/h4>\n\n\n\n
\n\n\n\n14. Kashoo<\/h3>\n\n\n\n
![\"the](\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/08\/kashoo.jpg\")
<\/figure>\n\n\n\n