{"id":24325,"date":"2025-09-08T11:51:00","date_gmt":"2025-09-08T08:51:00","guid":{"rendered":"https:\/\/everhour.com\/blog\/?p=24325"},"modified":"2025-12-12T16:33:13","modified_gmt":"2025-12-12T13:33:13","slug":"how-to-use-notion","status":"publish","type":"post","link":"https:\/\/everhour.com\/blog\/how-to-use-notion\/","title":{"rendered":"How to Use Notion: Guide to Setup, Productivity, and Time Tracking [2026]"},"content":{"rendered":"\n<p>You\u2019ve tried managing your projects through a jumble of apps\u2014notes in one, tasks in another, spreadsheets on your desktop. Then someone mentions Notion: an all-in-one platform that promises to streamline everything. But how do you get started? From personal planners to team wikis, Notion\u2019s flexibility can feel overwhelming. This guide will walk you through setting up Notion, building pages and databases, and tapping into advanced features. We\u2019ll also explore how time tracking with Everhour can transform the way you understand your workload and productivity.<\/p>\n\n\n\n\n\n<style type=\"text\/css\">\n\t#everhour-advanced-banner-block_6426fdc64c4f9 {\n\ttext-align:left;\n\tbackground-color:#f6f5f4;\n\tbackground-position:right bottom;\n\tbackground-repeat:no-repeat;\n\tbackground-size:contain;\n\tbackground-image: url(https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/conversion-block-vertical-Notion@2x.png);\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__title {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__subtitle {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta {\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button {\n\tborder-color:#000000;\n\tbackground-color:#000000;\n\tcolor:#FFFFFF;\n\tbox-shadow:0 3px 10px 0 rgba(0, 0, 0, 0.51), inset 0 3px 20px 0 rgba(0, 0, 0, 0.3);;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:hover, #everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:active, #everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:active:hover {\n\tbackground-color:rgba(255,255,255,0);\n\tcolor:#000000;\n\tbox-shadow:button_hover_shadow;\n}\n#everhour-advanced-banner-block_6426fdc64c4f9 .everhour-advanced-banner__cta .button:active {\n\ttransform:translateY(2px);\n}\n@media (max-width: 480px) {#everhour-advanced-banner-block_6426fdc64c4f9 {background-image: initial;}}<\/style>\n\n<div class=\"everhour-advanced-banner-container\">\n\t<div id=\"everhour-advanced-banner-block_6426fdc64c4f9\" class=\"everhour-advanced-banner banner-style-vertical banner-position-right button-style-lash\">\n\t\t<div class=\"everhour-advanced-banner__content\">\n\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__title\">Integrate Everhour <br>  with Notion. <br> Achieve more with <br>  fewer clicks.<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__cta\">\n\t\t\t\t\t<a href=\"https:\/\/everhour.com\/integrations\/notion-time-tracking?utm_source=blog-article&#038;utm_medium=banner&#038;utm_campaign=integration-vertical\" class=\"button button--lg button--solid action-button\" type=\"button\" target=\"_blank\">\n\t\t\t\t\t\tIt&#039;s Free to try!\t\t\t\t\t<\/a>\n\n\t\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"21\" height=\"42\" viewBox=\"0 0 21 42\"><g fill=\"none\" fill-rule=\"evenodd\"><g fill=\"#000000\">\n\t\t\t\t\t\t<path d=\"M210.6 174.792c.347-.21.627.01.936.16 2.852 1.383 5.205 3.413 7.392 5.661.503.517.904 1.096 1.072 1.824.087.377.478.73.018 1.109-.505.415-.922.106-1.316-.187-1.238-.919-2.465-1.852-3.697-2.78-.876-.65-1.73-1.328-2.62-1.957-1.034-.73-2.005-1.461-1.93-2.933.015-.316-.248-.659.145-.897zm1.924-13.103c-.114-.65.046-.87.645-.79 3.098.413 6.23.233 9.334.553 1.429.147 2.838.361 4.07 1.172.369.257.648.59.912.936l.314.418.161.207c.246.306.389.543.17.886-.213.332-.474.575-.923.496-.777-.137-1.555-.281-2.338-.375-3.02-.362-6.049-.672-9.066-1.069-1.503-.197-2.948-.543-3.28-2.434zm11.358-19.193c1.025-.282 1.41.91 2.285 1.01.124.015.026.336-.063.507-.151.292-.468.495-.48.92.335.106.513-.038.696-.166.201-.14.382-.48.657-.235.265.235.122.585-.02.838-.163.287-.389.552-.629.783-.895.866-2.051 1.083-3.221 1.184-3.752.325-7.514.457-11.277.569-1.811.054-1.924-.038-2.602-1.613-.66-1.53-.66-1.531 1.053-1.838.296-.053.595-.09.892-.147 1.402-.268 2.82-.432 4.24-.573l1.706-.165c2.274-.218 4.544-.464 6.763-1.074z\" transform=\"translate(-208 -142)\"\/>\n\t\t\t\t\t\t<\/g><\/g><\/svg>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">\ud83d\udccc What is Notion?<\/h2>\n\n\n\n<p>Notion is a unified workspace tool that combines notes, databases, task management, calendars, and wikis into one highly customizable platform. Think of it as Lego for productivity: you combine building blocks to create the exact structure you need. With Notion, you can plan projects, manage tasks, build knowledge bases, and even track personal habits\u2014all within the same workspace.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"544\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-dashboard-1-1024x544.jpg\" alt=\"how to use notion for maximum productivity at work and home\" class=\"wp-image-62686\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-dashboard-1-1024x544.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-dashboard-1-300x160.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-dashboard-1-768x408.jpg 768w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-dashboard-1.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Why is Notion popular?<\/strong><\/h3>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<ul class=\"wp-block-list\"><li>\ud83e\udde9 <strong>Flexibility:<\/strong> Build pages from scratch or use templates, tailoring them to your workflow.<\/li><li>\ud83e\udd1d <strong>Collaboration:<\/strong> Share pages, assign tasks, and work with teammates in real time.<\/li><li>\ud83d\udcda <strong>Consolidation:<\/strong> Replace multiple tools\u2014notes, tasks, docs, databases\u2014with one platform.<\/li><li>\u2699\ufe0f <strong>Customization:<\/strong> Create custom databases with views like tables, boards, calendars, or timelines.<\/li><li>\ud83d\udd17 <strong>Integrations:<\/strong> Connect Notion with Slack, Google Calendar, Everhour, and more.<\/li><li>\ud83e\udd16 <strong>Automation:<\/strong> Use the Notion API and tools like Zapier to automate repetitive tasks.<\/li><\/ul>\n<\/div><\/div>\n\n\n\n<figure class=\"wp-block-pullquote\"><blockquote><p>Notion may be a powerful platform, but many interested users have one main question: what is Notion used for?&nbsp;<\/p><\/blockquote><\/figure>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<style type=\"text\/css\">\n\t#everhour-advanced-banner-block_68bfdaa312315 {\n\ttext-align:left;\n\tbackground-color:#f6f5f4;\n\tbackground-position:right bottom;\n\tbackground-repeat:no-repeat;\n\tbackground-size:contain;\n\tbackground-image: url(https:\/\/everhour.com\/blog\/wp-content\/uploads\/2023\/03\/conversion-block-notion@2x.png);\n}\n#everhour-advanced-banner-block_68bfdaa312315 .everhour-advanced-banner__title {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_68bfdaa312315 .everhour-advanced-banner__subtitle {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_68bfdaa312315 .everhour-advanced-banner__cta {\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_68bfdaa312315 .everhour-advanced-banner__cta .button {\n\tborder-color:#000000;\n\tbackground-color:#000000;\n\tcolor:#FFFFFF;\n\tbox-shadow:0 3px 10px 0 rgba(0, 0, 0, 0.51), inset 0 3px 20px 0 rgba(0, 0, 0, 0.3);;\n}\n#everhour-advanced-banner-block_68bfdaa312315 .everhour-advanced-banner__cta .button:hover, #everhour-advanced-banner-block_68bfdaa312315 .everhour-advanced-banner__cta .button:active, #everhour-advanced-banner-block_68bfdaa312315 .everhour-advanced-banner__cta .button:active:hover {\n\tbackground-color:rgba(255,255,255,0);\n\tcolor:#000000;\n\tbox-shadow:button_hover_shadow;\n}\n#everhour-advanced-banner-block_68bfdaa312315 .everhour-advanced-banner__cta .button:active {\n\ttransform:translateY(2px);\n}\n@media (max-width: 480px) {#everhour-advanced-banner-block_68bfdaa312315 {background-image: initial;}}<\/style>\n\n<div class=\"everhour-advanced-banner-container\">\n\t<div id=\"everhour-advanced-banner-block_68bfdaa312315\" class=\"everhour-advanced-banner banner-style-horizontal button-style-lash\">\n\t\t<div class=\"everhour-advanced-banner__content\">\n\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__title\">Track time, stay on budget, analyze reports and automate payroll.<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__subtitle\">\u2714\ufe0f Works natively inside Notion<br>\u2714\ufe0f Know where your team\u2019s time is going <br>\u2714\ufe0f Keep projects on budget<br>\u2714\ufe0f Increase transparency<br>\u2714\ufe0f Make your workflow more efficient<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__cta\">\n\t\t\t\t\t<a href=\"https:\/\/everhour.com\/integrations\/notion-time-tracking?utm_source=blog-article&#038;utm_medium=banner&#038;utm_campaign=integration-horizontal\" class=\"button button--lg button--solid action-button\" type=\"button\" target=\"_blank\">\n\t\t\t\t\t\tIt&#039;s FREE to try!\t\t\t\t\t<\/a>\n\n\t\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"21\" height=\"42\" viewBox=\"0 0 21 42\"><g fill=\"none\" fill-rule=\"evenodd\"><g fill=\"#000000\">\n\t\t\t\t\t\t<path d=\"M210.6 174.792c.347-.21.627.01.936.16 2.852 1.383 5.205 3.413 7.392 5.661.503.517.904 1.096 1.072 1.824.087.377.478.73.018 1.109-.505.415-.922.106-1.316-.187-1.238-.919-2.465-1.852-3.697-2.78-.876-.65-1.73-1.328-2.62-1.957-1.034-.73-2.005-1.461-1.93-2.933.015-.316-.248-.659.145-.897zm1.924-13.103c-.114-.65.046-.87.645-.79 3.098.413 6.23.233 9.334.553 1.429.147 2.838.361 4.07 1.172.369.257.648.59.912.936l.314.418.161.207c.246.306.389.543.17.886-.213.332-.474.575-.923.496-.777-.137-1.555-.281-2.338-.375-3.02-.362-6.049-.672-9.066-1.069-1.503-.197-2.948-.543-3.28-2.434zm11.358-19.193c1.025-.282 1.41.91 2.285 1.01.124.015.026.336-.063.507-.151.292-.468.495-.48.92.335.106.513-.038.696-.166.201-.14.382-.48.657-.235.265.235.122.585-.02.838-.163.287-.389.552-.629.783-.895.866-2.051 1.083-3.221 1.184-3.752.325-7.514.457-11.277.569-1.811.054-1.924-.038-2.602-1.613-.66-1.53-.66-1.531 1.053-1.838.296-.053.595-.09.892-.147 1.402-.268 2.82-.432 4.24-.573l1.706-.165c2.274-.218 4.544-.464 6.763-1.074z\" transform=\"translate(-208 -142)\"\/>\n\t\t\t\t\t\t<\/g><\/g><\/svg>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Getting Started with Notion<\/strong><\/h2>\n\n\n\n<p>To leverage Notion efficiently, you need to understand its core elements:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Create an account<\/strong>: Sign up at notion.so. Choose a personal or team workspace depending on your use case.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"704\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-sign-up-1-1024x704.jpg\" alt=\"how to use notion: guide to setup, productivity, and time tracking [2025]\" class=\"wp-image-62692\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-sign-up-1-1024x704.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-sign-up-1-300x206.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-sign-up-1-768x528.jpg 768w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-sign-up-1.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Understand pages<\/strong>: A page is the basic canvas where you place your content. Pages can contain text, images, code blocks, databases, and other pages.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"639\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2022\/08\/New_page.jpg\" alt=\"17 best notion integrations to automate your work\" class=\"wp-image-24132\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2022\/08\/New_page.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2022\/08\/New_page-300x187.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2022\/08\/New_page-768x479.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Use blocks<\/strong>: Every piece of content is a block. Type \u201c\/\u201d in a page to bring up the block menu, where you can add headings, to-do lists, tables, toggle lists, callouts, and more.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"640\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-block-1-1024x640.jpg\" alt=\"how to use notion: guide to setup, productivity, and time tracking [2025]\" class=\"wp-image-62693\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-block-1-1024x640.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-block-1-300x188.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-block-1-768x480.jpg 768w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-block-1.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><figcaption>no-no-o<\/figcaption><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Explore the sidebar<\/strong>: The sidebar contains your workspace, shared pages, favorites, and recently viewed pages. You can nest pages by dragging them under parent pages.<\/li><li><strong>Set up templates<\/strong>: Notion offers a library of <a rel=\"noreferrer noopener\" href=\"https:\/\/everhour.com\/blog\/notion-templates\/\" target=\"_blank\">Notion templates<\/a> (personal planners, meeting notes, dashboards, project trackers). Start with a template to save time, then customize it.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"640\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/notion-smart-goals-1024x640.jpg\" alt=\"smart goals template: a structured way for better goal-setting\" class=\"wp-image-53401\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/notion-smart-goals-1024x640.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/notion-smart-goals-300x188.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/notion-smart-goals-768x480.jpg 768w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/notion-smart-goals.jpg 1300w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Customize user settings<\/strong>: Adjust your workspace preferences (dark mode, notifications, keyboard shortcuts) in Settings &amp; Members.<\/li><li><strong>Invite collaborators<\/strong>: Share pages or entire workspaces by using the \u201cShare\u201d button and adding people by email.<\/li><\/ul>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Step-by-Step Instructions<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Create a project dashboard<\/strong><\/h3>\n\n\n\n<ol class=\"wp-block-list\"><li><strong>Create a new page<\/strong>: Name it \u201cProject Dashboard.\u201d<\/li><li><strong>Add an introduction section<\/strong>: Use a header block (H1) titled \u201cProject Overview.\u201d Describe the project scope and goals.<\/li><li><strong>Insert a task database<\/strong>: Type \u201c\/table\u201d and choose \u201cTable \u2013 Full Page.\u201d Rename it \u201cTasks.\u201d Add columns like Task Name, Status, Priority, Assignee, Due Date, and Estimated Hours.<\/li><li><strong>Switch views<\/strong>: Create multiple views\u2014Kanban (board), Calendar, and Table\u2014to visualize tasks differently. For example, create a board view by status and a calendar view for deadlines.<\/li><li><strong>Create a timeline<\/strong>: Insert a Timeline view to map tasks across a timeline. Use this to identify overlaps or gaps.<\/li><li><strong>Insert a meeting notes section<\/strong>: Use a toggle block and title it \u201cMeeting Notes.\u201d Embed links to meeting notes pages under this toggle so you can collapse or expand them.<\/li><li><strong>Add a progress tracker<\/strong>: Use a Formula column in your Tasks database to calculate completed vs total tasks. Create a separate block with a progress bar (through \u201c\/progress\u201d or by embedding a database view) to visualize completion.<\/li><li><strong>Embed useful links<\/strong>: Add a link to the project\u2019s Google Drive folder, a design inspiration board, or Slack channel. You can embed external pages using \u201c\/embed.\u201d<\/li><li><strong>Integrate Everhour<\/strong>: With Everhour\u2019s browser extension, you can add a time tracking button directly in each task row. When a task is being worked on, team members start the timer from Notion. The time logged appears in Everhour reports categorized by tasks, helping project managers see how much effort went into each item.<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"640\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/b64fa29d-3f76-47a6-83f8-1c8803b1ed55-1-1024x640.jpg\" alt=\"how to use notion: guide to setup, productivity, and time tracking [2025]\" class=\"wp-image-62697\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/b64fa29d-3f76-47a6-83f8-1c8803b1ed55-1-1024x640.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/b64fa29d-3f76-47a6-83f8-1c8803b1ed55-1-300x188.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/b64fa29d-3f76-47a6-83f8-1c8803b1ed55-1-768x480.jpg 768w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/b64fa29d-3f76-47a6-83f8-1c8803b1ed55-1.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Build a habit tracker<\/strong><\/h3>\n\n\n\n<ol class=\"wp-block-list\"><li><strong>Create a new page<\/strong> called \u201cHabit Tracker.\u201d<\/li><li><strong>Insert a database<\/strong>: Use \u201c\/table\u201d to create a table titled \u201cHabits.\u201d Columns: Habit Name, Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday, Streak.<\/li><li><strong>Fill the habit names<\/strong>: Example habits: \u201cDrink 2 liters of water,\u201d \u201cRead 15 minutes,\u201d \u201cStretch for 10 minutes.\u201d<\/li><li><strong>Check off daily entries<\/strong>: Create checkboxes under each day column. As you mark them off, Notion can automatically tally your weekly streak. Use a Formula column to add up checked items.<\/li><li><strong>Add weekly reflections<\/strong>: Create a toggle list called \u201cWeekly Reflection\u201d where you write notes on your progress at the end of each week.<\/li><li><strong>Use tags<\/strong>: If you track habits like \u201cHealth,\u201d \u201cLearning,\u201d and \u201cWellness,\u201d add a \u201cTag\u201d column to categorize them.<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"640\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-habit-tracker-1-1024x640.jpg\" alt=\"how to use notion: guide to setup, productivity, and time tracking [2025]\" class=\"wp-image-62689\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-habit-tracker-1-1024x640.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-habit-tracker-1-300x188.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-habit-tracker-1-768x480.jpg 768w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/09\/notion-habit-tracker-1.jpg 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Create a personal dashboard<\/strong><\/h3>\n\n\n\n<p>A personal dashboard helps keep all your tasks, notes, events, and goals in one place.<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li><strong>Set up sections<\/strong>: Use headings to create \u201cTasks,\u201d \u201cCalendar,\u201d \u201cGoals,\u201d and \u201cNotes.\u201d<\/li><li><strong>Embed the tasks database<\/strong>: Use \u201c\/linked database\u201d and search for your \u201cTasks\u201d table. Filter it to show only tasks assigned to you.<\/li><li><strong>Embed a calendar<\/strong>: Link your Google Calendar or create a new calendar view within Notion to see upcoming appointments.<\/li><li><strong>Track goals<\/strong>: Create a simple database with columns for Goal Description, Target Date, Progress, and Notes.<\/li><li><strong>List priorities<\/strong>: Add a separate list for top priorities (e.g., \u201cTop 3 Tasks Today\u201d).<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"639\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/to-do-list-notion.jpg\" alt=\"to-do list template: plan, prioritize &amp; get things done\" class=\"wp-image-53199\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/to-do-list-notion.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/to-do-list-notion-300x187.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/to-do-list-notion-768x479.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<style type=\"text\/css\">\n\t#everhour-advanced-banner-block_676c403e3719c {\n\ttext-align:left;\n\tbackground-color:#fff6f4;\n\tbackground-position:right bottom;\n\tbackground-repeat:no-repeat;\n\tbackground-size:contain;\n\tbackground-image: url(https:\/\/everhour.com\/blog\/wp-content\/uploads\/2020\/12\/conversion-block-1@2x.png);\n}\n#everhour-advanced-banner-block_676c403e3719c .everhour-advanced-banner__title {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_676c403e3719c .everhour-advanced-banner__subtitle {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_676c403e3719c .everhour-advanced-banner__cta {\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_676c403e3719c .everhour-advanced-banner__cta .button {\n\tborder-color:#e8585a;\n\tbackground-color:#e8585a;\n\tcolor:#FFFFFF;\n\tbox-shadow:0 3px 10px 0 rgba(238, 92, 87, 0.51), inset 0 3px 20px 0 rgba(238, 92, 87, 0.3);;\n}\n#everhour-advanced-banner-block_676c403e3719c .everhour-advanced-banner__cta .button:hover, #everhour-advanced-banner-block_676c403e3719c .everhour-advanced-banner__cta .button:active, #everhour-advanced-banner-block_676c403e3719c .everhour-advanced-banner__cta .button:active:hover {\n\tbackground-color:rgba(255,255,255,0);\n\tcolor:#e8585a;\n\tbox-shadow:button_hover_shadow;\n}\n#everhour-advanced-banner-block_676c403e3719c .everhour-advanced-banner__cta .button:active {\n\ttransform:translateY(2px);\n}\n@media (max-width: 480px) {#everhour-advanced-banner-block_676c403e3719c {background-image: initial;}}<\/style>\n\n<div class=\"everhour-advanced-banner-container\">\n\t<div id=\"everhour-advanced-banner-block_676c403e3719c\" class=\"everhour-advanced-banner banner-style-horizontal button-style-lash\">\n\t\t<div class=\"everhour-advanced-banner__content\">\n\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__title\">Track time, stay on budget, analyze reports and automate payroll.<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__subtitle\">\u2714\ufe0f Track time from the apps you already use<br>\u2714\ufe0f Know where your team\u2019s time is going <br>\u2714\ufe0f Keep projects on budget<br>\u2714\ufe0f Increase transparency<br>\u2714\ufe0f Make your workflow more efficient<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__cta\">\n\t\t\t\t\t<a href=\"https:\/\/everhour.com?utm_source=blog-article&#038;utm_medium=banner&#038;utm_campaign=timesheet-horizontal\" class=\"button button--lg button--solid action-button\" type=\"button\" target=\"_blank\">\n\t\t\t\t\t\tIt&#039;s FREE to try!\t\t\t\t\t<\/a>\n\n\t\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"21\" height=\"42\" viewBox=\"0 0 21 42\"><g fill=\"none\" fill-rule=\"evenodd\"><g fill=\"#e8585a\">\n\t\t\t\t\t\t<path d=\"M210.6 174.792c.347-.21.627.01.936.16 2.852 1.383 5.205 3.413 7.392 5.661.503.517.904 1.096 1.072 1.824.087.377.478.73.018 1.109-.505.415-.922.106-1.316-.187-1.238-.919-2.465-1.852-3.697-2.78-.876-.65-1.73-1.328-2.62-1.957-1.034-.73-2.005-1.461-1.93-2.933.015-.316-.248-.659.145-.897zm1.924-13.103c-.114-.65.046-.87.645-.79 3.098.413 6.23.233 9.334.553 1.429.147 2.838.361 4.07 1.172.369.257.648.59.912.936l.314.418.161.207c.246.306.389.543.17.886-.213.332-.474.575-.923.496-.777-.137-1.555-.281-2.338-.375-3.02-.362-6.049-.672-9.066-1.069-1.503-.197-2.948-.543-3.28-2.434zm11.358-19.193c1.025-.282 1.41.91 2.285 1.01.124.015.026.336-.063.507-.151.292-.468.495-.48.92.335.106.513-.038.696-.166.201-.14.382-.48.657-.235.265.235.122.585-.02.838-.163.287-.389.552-.629.783-.895.866-2.051 1.083-3.221 1.184-3.752.325-7.514.457-11.277.569-1.811.054-1.924-.038-2.602-1.613-.66-1.53-.66-1.531 1.053-1.838.296-.053.595-.09.892-.147 1.402-.268 2.82-.432 4.24-.573l1.706-.165c2.274-.218 4.544-.464 6.763-1.074z\" transform=\"translate(-208 -142)\"\/>\n\t\t\t\t\t\t<\/g><\/g><\/svg>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Advanced Use Cases<\/strong><\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Collaboration in teams<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Team Wikis<\/strong>: Create an internal wiki in Notion by organizing pages for company policies, onboarding guides, workflows, and best practices. Use links to connect related pages.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"640\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/04\/notion-wiki.jpg\" alt=\"notion vs evernote: the ultimate showdown for note-taking and organization\" class=\"wp-image-54778\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/04\/notion-wiki.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/04\/notion-wiki-300x188.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/04\/notion-wiki-768x480.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Product Roadmaps<\/strong>: Build roadmaps using the timeline view. Each product feature becomes an entry with phases like research, design, development, testing, and release.<\/li><li><strong>CRM<\/strong>: Construct a CRM by creating a database for leads with columns for Company, Contact, Stage, Last Contact Date, and Next Steps. Use Everhour integration to track the time spent on each client interaction.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"640\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/crm-dashboard-notion.jpg\" alt=\"crm dashboard template setup: how to customize for success\" class=\"wp-image-53430\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/crm-dashboard-notion.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/crm-dashboard-notion-300x188.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/crm-dashboard-notion-768x480.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Brainstorming sessions<\/strong>: Create pages with bullet points, embedded images, and quotes. Use toggles to hide less urgent ideas until needed.<\/li><li><strong>Meeting management<\/strong>: Create a \u201cMeetings\u201d page. Each meeting has its own subpage with agenda, participants, decisions made, and action items. Tag action items to connect them back to the main Tasks database.<\/li><\/ul>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Integration with other tools<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li><strong><a href=\"https:\/\/everhour.com\/integrations\/notion-time-tracking\" target=\"_blank\" rel=\"noreferrer noopener\">Notion time tracking integration<\/a>:<\/strong> As you use Notion to manage tasks, start a timer in Everhour directly from each task. See real-time budget updates and avoid cost overruns. For example, a project manager could see that the \u201cDesign Phase\u201d is taking 30% more time than budgeted and adjust resources accordingly.<\/li><li><strong>Slack notifications<\/strong>: Use automation to send a Slack message when a task\u2019s status changes in Notion. This keeps everyone updated without constant manual updates.<\/li><li><strong>Google Drive embeds<\/strong>: Embed Google Sheets or Docs into Notion pages. A budget spreadsheet can be embedded directly into a project page for quick access.<\/li><li><strong>Zapier automation<\/strong>: Automate tasks such as creating a new Notion entry when you receive an email with a specific label in Gmail, or posting a summary of weekly tasks to a Slack channel.<\/li><\/ul>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Tips &amp; Best Practices<\/strong><\/h2>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<ul class=\"wp-block-list\"><li>\ud83c\udff7\ufe0f <strong>Maintain consistent naming:<\/strong> Use clear conventions like \u201cClient \u2013 Project Name \u2013 Sprint 1\u201d for pages and databases.<\/li><li>\ud83d\udd17 <strong>Use linked databases:<\/strong> Don\u2019t duplicate data. Create linked views and filter them to show only what\u2019s relevant.<\/li><li>\ud83d\uddc2\ufe0f <strong>Archive old content:<\/strong> Move outdated tasks or pages to an \u201cArchive\u201d section to keep your main workspace clean.<\/li><li>\u2696\ufe0f <strong>Avoid overload:<\/strong> Start simple. Add new features as your workflow grows instead of using everything at once.<\/li><li>\ud83c\udfa8 <strong>Customize icons and covers:<\/strong> Add custom visuals for easier navigation and a personal touch.<\/li><li>\u23f1\ufe0f <strong>Track time on major initiatives:<\/strong> Use Everhour in Notion to see how projects and tasks consume resources.<\/li><li>\ud83d\udd3d <strong>Use the toggle block:<\/strong> Hide details you don\u2019t need right away. Expand them only when necessary to reduce clutter.<\/li><\/ul>\n<\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>How Notion Fits Into Team Workflows<\/strong><\/h2>\n\n\n\n<p>Notion is versatile. Here\u2019s how it can work for different stakeholders:<\/p>\n\n\n\n<div class=\"wp-block-group\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<ul class=\"wp-block-list\"><li>\ud83d\udc68\u200d\ud83d\udcbc <strong>Managers:<\/strong> Track multiple projects in one workspace. Use progress bars, timeline views, and formulas to monitor tasks. Add Everhour to see how close projects are to budget or deadlines.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image no-border\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"640\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2022\/09\/ezgif-3-9212a1e67e.jpg\" alt=\"how to set up your notion project management system\" class=\"wp-image-25146\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2022\/09\/ezgif-3-9212a1e67e.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2022\/09\/ezgif-3-9212a1e67e-300x188.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2022\/09\/ezgif-3-9212a1e67e-768x480.jpg 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>\ud83c\udfa8 <strong>Designers:<\/strong> Keep briefs, mood boards, and assets on one page. Embed Figma files directly in Notion. <\/li><li>\ud83d\udcbb <strong>Developers:<\/strong> Create sprints and user story pages. Add checklists, embed code snippets, and reference APIs. Use linked databases to connect tasks. Track sprint hours with Everhour to monitor velocity.<\/li><li>\ud83d\udce2 <strong>Marketing teams:<\/strong> Manage content calendars, track ad campaigns, and draft posts in Notion. Categorize campaigns by platform, status, and budget. <\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large no-border\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"640\" src=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/notion-content-planner-template-1024x640.jpg\" alt=\"content planner 101: organize, schedule, and execute your strategy\" class=\"wp-image-53392\" srcset=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/notion-content-planner-template-1024x640.jpg 1024w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/notion-content-planner-template-300x187.jpg 300w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/notion-content-planner-template-768x480.jpg 768w, https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/02\/notion-content-planner-template.jpg 1300w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>\ud83e\uddd1\u200d\ud83e\udd1d\u200d\ud83e\uddd1 <strong>HR &amp; Operations:<\/strong> Build onboarding templates, store employee handbooks, and collect feedback. Track time on HR processes with Everhour to ensure fair resource allocation.<\/li><li>\ud83c\udfe1 <strong>Personal users:<\/strong> Keep journals, habit trackers, travel plans, and budgets. Use database views to track goals and progress.<\/li><\/ul>\n<\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">FAQ <\/h2>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What\u2019s the difference between Notion and other note-taking apps?<\/strong><\/h3>\n\n\n\n<p>Notion integrates databases and task management alongside notes. Apps like Evernote focus primarily on note-taking; Notion is more comprehensive.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>How do I learn Notion quickly?<\/strong><\/h3>\n\n\n\n<p>Start with a simple template, watch Notion\u2019s official tutorials, and read community guides. Practice building pages and adding blocks.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Can I use Notion offline?<\/strong><\/h3>\n\n\n\n<p>Yes. The desktop and mobile apps allow you to work offline; changes sync when you reconnect.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Is Notion secure for sensitive data?<\/strong><\/h3>\n\n\n\n<p>Notion encrypts data at rest and in transit. However, for highly confidential information, consider separate secure systems or additional encryption.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>How can I import data from another app?<\/strong><\/h3>\n\n\n\n<p>Notion supports imports from tools like Trello, Asana, Google Docs, and CSV files. Use the \u201cImport\u201d option in the sidebar.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>How does Everhour integration work?<\/strong><\/h3>\n\n\n\n<p>Install the Everhour browser extension. When you open a database in Notion, you\u2019ll see a timer button next to each task. Log time directly, then view reports and budgets within Everhour.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What about Notion\u2019s performance with large databases?<\/strong><\/h3>\n\n\n\n<p>Notion continues to improve speed, but very large tables or pages with many blocks can slow down. Use separate pages or databases for large data sets.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Can Notion replace all my productivity tools?<\/strong><\/h3>\n\n\n\n<p>For many people, yes. It consolidates tasks, docs, and databases. However, some teams may still use specialized tools (e.g., design software, advanced spreadsheets). Notion works well as a central hub.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>How much does Notion cost?<\/strong><\/h3>\n\n\n\n<p>Notion\u2019s free plan offers unlimited pages. Paid plans add features like unlimited file uploads, version history, and advanced permissions. Teams should evaluate plans based on collaboration needs.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>What\u2019s new in Notion 2026?<\/strong><\/h3>\n\n\n\n<p>Recent updates include advanced AI assistance for note summarization, task recommendations, and integrations with more tools. Check Notion\u2019s updates page for details.<\/p>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<h2 class=\"wp-block-heading\">Using Notion for Personal Productivity<\/h2>\n\n\n\n<p>In this article, you learned all the Notion how-to that you need, including some of the basic <a rel=\"noreferrer noopener\" href=\"https:\/\/everhour.com\/blog\/notion-project-management\/\" target=\"_blank\">Notion project management<\/a> features. You may improve your productivity even better by employing <a href=\"https:\/\/everhour.com\/blog\/notion-weekly-planner\/\" target=\"_blank\" rel=\"noreferrer noopener\">Notion weekly planners<\/a>.<\/p>\n\n\n\n<p>However, if you want to supercharge your productivity with Notion further, you may want to integrate a powerful time tracker to go with your organizational app. After all, Notion doesn\u2019t have a native time tracker, but third-party solutions such as Everhour are there to the rescue.&nbsp;<\/p>\n\n\n\n<p>\ud83d\udd0e Here&#8217;s <strong>what users say about Everhour:<\/strong><\/p>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\"><p>&#8220;<em>Everhour is a well-designed, easy to use, powerful time-tracking tool that has one of the most unique integrations with a number of key Saas productivity tools. It seamlessly flows into the UI of apps like Asana and Notion in ways that enhance the experience for both apps. I don&#8217;t see any other apps in the market doing this as well as Everhour does<\/em>.&#8221; [<a rel=\"noreferrer noopener nofollow\" href=\"https:\/\/www.g2.com\/products\/everhour\/reviews\/everhour-review-10414708\" target=\"_blank\" class=\"external external_icon\">DJ C, G2<\/a>]<\/p><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\"><p>\u201c<em>The set up is easy. The interface is really intuitive. I love that it integrates with other systems seamlessly and any calls to support have been answered promptly<\/em>.\u201d [<a rel=\"noreferrer noopener nofollow\" href=\"https:\/\/www.capterra.com\/p\/133409\/Everhour\/#Capterra___6614281\" target=\"_blank\" class=\"external external_icon\">Chris, Capterra<\/a>]<\/p><\/blockquote>\n\n\n\n<blockquote class=\"wp-block-quote is-layout-flow wp-block-quote-is-layout-flow\"><p>\u201c<em>I like how easy it is to use. It is quick and painless<\/em>.\u201d [<a rel=\"noreferrer noopener nofollow\" href=\"https:\/\/www.g2.com\/products\/everhour\/reviews\/everhour-review-7787764\" target=\"_blank\" class=\"external external_icon\">Jordan, G2<\/a>]<\/p><\/blockquote>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<style type=\"text\/css\">\n\t#everhour-advanced-banner-block_67641fc92c247 {\n\ttext-align:left;\n\tbackground-color:#e3f1fa;\n\tbackground-position:right bottom;\n\tbackground-repeat:no-repeat;\n\tbackground-size:contain;\n\tbackground-image: url(https:\/\/everhour.com\/blog\/wp-content\/uploads\/2025\/01\/conversion-block-7@2x.png);\n}\n#everhour-advanced-banner-block_67641fc92c247 .everhour-advanced-banner__title {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_67641fc92c247 .everhour-advanced-banner__subtitle {\n\tcolor:#333333;\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_67641fc92c247 .everhour-advanced-banner__cta {\n\ttext-align:left;\n}\n#everhour-advanced-banner-block_67641fc92c247 .everhour-advanced-banner__cta .button {\n\tborder-color:#000000;\n\tbackground-color:#000000;\n\tcolor:#FFFFFF;\n\tbox-shadow:0 3px 10px 0 rgba(0, 0, 0, 0.51), inset 0 3px 20px 0 rgba(0, 0, 0, 0.3);;\n}\n#everhour-advanced-banner-block_67641fc92c247 .everhour-advanced-banner__cta .button:hover, #everhour-advanced-banner-block_67641fc92c247 .everhour-advanced-banner__cta .button:active, #everhour-advanced-banner-block_67641fc92c247 .everhour-advanced-banner__cta .button:active:hover {\n\tbackground-color:rgba(255,255,255,0);\n\tcolor:#000000;\n\tbox-shadow:button_hover_shadow;\n}\n#everhour-advanced-banner-block_67641fc92c247 .everhour-advanced-banner__cta .button:active {\n\ttransform:translateY(2px);\n}\n@media (max-width: 480px) {#everhour-advanced-banner-block_67641fc92c247 {background-image: initial;}}<\/style>\n\n<div class=\"everhour-advanced-banner-container\">\n\t<div id=\"everhour-advanced-banner-block_67641fc92c247\" class=\"everhour-advanced-banner banner-style-horizontal button-style-lash\">\n\t\t<div class=\"everhour-advanced-banner__content\">\n\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__title\">Track time, stay on budget, analyze reports and  <br> automate payroll<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__subtitle\">We also embed our controls into the most popular<br> project management apps for less<br> tab switching.<\/div>\n\t\t\t\t\t\t\t\t\t\t<div class=\"everhour-advanced-banner__cta\">\n\t\t\t\t\t<a href=\"https:\/\/everhour.com?utm_source=blog-article&#038;utm_medium=banner&#038;utm_campaign=general-horizontal\" class=\"button button--lg button--solid action-button\" type=\"button\" target=\"_blank\">\n\t\t\t\t\t\tIt&#039;s FREE to try!\t\t\t\t\t<\/a>\n\n\t\t\t\t\t\t\t\t\t\t\t<svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"21\" height=\"42\" viewBox=\"0 0 21 42\"><g fill=\"none\" fill-rule=\"evenodd\"><g fill=\"#000000\">\n\t\t\t\t\t\t<path d=\"M210.6 174.792c.347-.21.627.01.936.16 2.852 1.383 5.205 3.413 7.392 5.661.503.517.904 1.096 1.072 1.824.087.377.478.73.018 1.109-.505.415-.922.106-1.316-.187-1.238-.919-2.465-1.852-3.697-2.78-.876-.65-1.73-1.328-2.62-1.957-1.034-.73-2.005-1.461-1.93-2.933.015-.316-.248-.659.145-.897zm1.924-13.103c-.114-.65.046-.87.645-.79 3.098.413 6.23.233 9.334.553 1.429.147 2.838.361 4.07 1.172.369.257.648.59.912.936l.314.418.161.207c.246.306.389.543.17.886-.213.332-.474.575-.923.496-.777-.137-1.555-.281-2.338-.375-3.02-.362-6.049-.672-9.066-1.069-1.503-.197-2.948-.543-3.28-2.434zm11.358-19.193c1.025-.282 1.41.91 2.285 1.01.124.015.026.336-.063.507-.151.292-.468.495-.48.92.335.106.513-.038.696-.166.201-.14.382-.48.657-.235.265.235.122.585-.02.838-.163.287-.389.552-.629.783-.895.866-2.051 1.083-3.221 1.184-3.752.325-7.514.457-11.277.569-1.811.054-1.924-.038-2.602-1.613-.66-1.53-.66-1.531 1.053-1.838.296-.053.595-.09.892-.147 1.402-.268 2.82-.432 4.24-.573l1.706-.165c2.274-.218 4.544-.464 6.763-1.074z\" transform=\"translate(-208 -142)\"\/>\n\t\t\t\t\t\t<\/g><\/g><\/svg>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t<\/div>\n<\/div>\n\n\n\n<hr class=\"wp-block-separator\"\/>\n\n\n\n<p>\u2705&nbsp;Notion is an incredibly versatile tool that can revolutionize how you organize your work, studies, and personal life. By mastering Notion\u2019s pages, databases, and time-tracking integrations, you can take control of your productivity like never before.<\/p>\n\n\n\n<p>\u2705&nbsp;Now it\u2019s your turn! Try out Notion today and start optimizing your workflow. Need help with time tracking? Explore Everhour for seamless integration with Notion!<\/p>\n\n\n\n<p>If you want to find out how to use other tools, make sure to check out our article. For example, learn <a rel=\"noreferrer noopener\" href=\"https:\/\/everhour.com\/blog\/how-to-use-linear\/\" target=\"_blank\">how to use Linear<\/a> in our guide!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>You\u2019ve tried managing your projects through a jumble of apps\u2014notes in one, tasks in another, spreadsheets on your desktop. Then someone mentions Notion: an all-in-one platform that promises to streamline everything. But how do you get started? From personal planners to team wikis, Notion\u2019s flexibility can feel overwhelming. This guide will walk you through setting [&hellip;]<\/p>\n","protected":false},"author":55,"featured_media":24355,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[136,165],"tags":[],"class_list":["post-24325","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-software-reviews","category-notion"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Use Notion: 2026 Guide to Setup, Productivity &amp; Time Tracking<\/title>\n<meta name=\"description\" content=\"Learn how to use Notion for personal and professional projects, boost productivity with tips, and enhance time tracking with Everhour in 2026.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/everhour.com\/blog\/how-to-use-notion\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Use Notion: 2026 Guide to Setup, Productivity &amp; Time Tracking\" \/>\n<meta property=\"og:description\" content=\"Learn how to use Notion for personal and professional projects, boost productivity with tips, and enhance time tracking with Everhour in 2026.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/everhour.com\/blog\/how-to-use-notion\/\" \/>\n<meta property=\"og:site_name\" content=\"Time Tracking &amp; Project Management Blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/everhour\/\" \/>\n<meta property=\"article:published_time\" content=\"2025-09-08T08:51:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-12-12T13:33:13+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2022\/08\/campaign-creators-Klf0icSX4N4-unsplash.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1024\" \/>\n\t<meta property=\"og:image:height\" content=\"683\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Maria\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@maria.k\" \/>\n<meta name=\"twitter:site\" content=\"@everhour\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Maria\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"10 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/everhour.com\/blog\/how-to-use-notion\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/everhour.com\/blog\/how-to-use-notion\/\"},\"author\":{\"name\":\"Maria\",\"@id\":\"https:\/\/everhour.com\/blog\/#\/schema\/person\/78042939524be6203913e44065f9d2aa\"},\"headline\":\"How to Use Notion: Guide to Setup, Productivity, and Time Tracking [2026]\",\"datePublished\":\"2025-09-08T08:51:00+00:00\",\"dateModified\":\"2025-12-12T13:33:13+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/everhour.com\/blog\/how-to-use-notion\/\"},\"wordCount\":2063,\"publisher\":{\"@id\":\"https:\/\/everhour.com\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/everhour.com\/blog\/how-to-use-notion\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/everhour.com\/blog\/wp-content\/uploads\/2022\/08\/campaign-creators-Klf0icSX4N4-unsplash.jpg\",\"articleSection\":[\"Apps &amp; 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