{"id":23601,"date":"2025-09-18T15:08:00","date_gmt":"2025-09-18T12:08:00","guid":{"rendered":"https:\/\/everhour.com\/blog\/?p=23601"},"modified":"2025-12-22T14:46:15","modified_gmt":"2025-12-22T11:46:15","slug":"best-todoist-templates","status":"publish","type":"post","link":"https:\/\/everhour.com\/blog\/best-todoist-templates\/","title":{"rendered":"17 Best Todoist Templates: How to Create & Use Them"},"content":{"rendered":"\n

With the Todoist, you can create checklists, organize workflows, and ensure everyone on the team is on the same page. Besides, Todoist can also be used for personal use (there’s even a Todoist time tracking<\/a> feature). This is all possible thanks to the wide range of Todoist templates and Todoist integrations<\/a> available to every registered user.<\/p>\n\n\n\n

To give you more of an idea of what is possible with Todoist, in this article, we\u2019ll take a look at some of the most popular Todoist templates. But before we do that, we want to walk you through what Todoist projects and Todoist project templates are, how you can create some of your own project templates, and teach you how to use Todoist templates.<\/p>\n\n\n\n\n\n

What Are Todoist Projects?<\/h2>\n\n\n\n

Todoist projects are a collection of tasks and subtasks that you can personally define. For example, if you plan to conduct an SEO audit for a client\u2019s website, you can create a project in Todoist called \u201cSEO website audit\u201d, which would become the hub for all the subtasks required for the completion of the project.<\/p>\n\n\n\n

When all the tasks and subtasks within the project are finalized, you can use one of the few Todoist time tracking integrations<\/a> to keep track of time and how long each task is taking you to complete.<\/p>\n\n\n\n

What Are Todoist Project Templates?<\/h2>\n\n\n\n

There are two types of templates on Todoist. The first type of template is designed for single tasks. For example, this could be a grocery list, a to-do list for the morning, or even the points you must cover in a presentation or meeting.<\/p>\n\n\n\n

Project templates, on the other hand, are a bit more comprehensive. These are templates for full-sized projects. For example, you can create a Todoist project for a \u201cwebsite development\u201d project. And instead of approaching the project blindly, you can use a project template alongside a time tracker<\/a> to plan every step in the process accordingly and make sure you stick within budget and schedule.<\/p>\n\n\n\n

From there, you have to tweak the template to ensure it covers everything you need to accomplish. This can make the project planning phase much simpler, which is usually the part that takes up the most time.<\/p>\n\n\n\n

One of the best benefits of using Todoist is keeping you and your team organized, which is especially important when it comes to larger-scale projects that must be completed on time. When everything regarding the project is in order, and you and your team are using a Todoist time tracking<\/a> integration, the manager can ensure that everyone is working on something and every team member is as productive as possible while staying on schedule.<\/p>\n\n\n\n

How to Create a Todoist Project Template<\/h2>\n\n\n\n

Making your own customized templates has a lot of advantages. You can insert tasks that are specific to your needs, name the templates accordingly, and take full control of how you\u2019d like your template to be. Below, we\u2019ll break down the process of creating a Todoist project template from scratch.<\/p>\n\n\n\n

1\ufe0f\u20e3 Create a new project<\/h3>\n\n\n\n

To start, you have to create a new project. This is as easy as clicking the \u201c+\u201d button on the \u201cProject\u201d panel in the Todoist toolbar. When you click the button, a window pops up where you can name the project. After giving it a name, all you have to do is click \u201cAdd project\u201d.<\/p>\n\n\n\n

2\ufe0f\u20e3 Start adding your tasks and subtasks<\/h3>\n\n\n\n

From there, you can start adding tasks and subtasks. Todoist gives you full control over the project, so you can add as many tasks and subtasks as necessary. That way, you can create a project template that covers all bases of the project you\u2019re undertaking.<\/p>\n\n\n\n

\"best<\/figure>\n\n\n\n

Furthermore, dividing tasks into subtasks can make it much easier to handle and stay on track when working on a project. For example, you can have a broad task such as \u201cplan social media content for LinkedIn\u201d.<\/p>\n\n\n\n

Some subtask ideas for a broader task such as the above can be \u201cwrite the content\u201d, \u201cdesign infographics\u201d, and \u201cschedule the content\u201d. That way, you can ensure that tasks are accomplished comprehensively, and nothing is missed out on.<\/p>\n\n\n\n

3\ufe0f\u20e3 Export the project template<\/h3>\n\n\n\n

After creating the project, you can export it and turn it into a template. You can opt to export it as a .CSV file or a shareable link. When you export as a shareable link, all you have to do to use the template is log in to Todoist, then paste the link into your browser. From there, a pop-up window will appear, and all you have to do is click on the \u201cUse Template\u201d button.<\/p>\n\n\n\n

If you export it as a .CSV, you can use it to create a new project. From there, click on the ellipses on the right side of the project name and find the \u201cImport from template\u201d option. When you find that option and click on it, you must find the .CSV file and drag it to the pop-up window.<\/p>\n\n\n\n

How to Use Todoist Templates<\/h2>\n\n\n\n

Regardless of whether you use your own templates or a pre-made template, it can be tricky to figure them out at first. With that said, Todoist prides itself on its intuitive interface, so it won\u2019t take that long to get a hang of using its templates.<\/p>\n\n\n\n

To use a Todoist template, you first need to find one that fits your needs. Again, you might have already made one for certain projects. If you haven\u2019t, you can check out the Todoist templates on the Todoist website and find one that suits your needs.<\/p>\n\n\n\n

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